Programme Assistant

Programme Assistant

About CIVICUS

CIVICUS exists to defend people power. As a growing global alliance of over 15,000 members in 189 countries, we work together to monitor violations of basic civic freedoms, call out the perpetrators of violations and strengthen the power of people to organise by supporting a more accountable, effective and innovative civil society. We strive to promote excluded voices, especially from the Global South.

About the Role

The Programme Assistant will provide administrative support across CIVICUS initiatives, including the EU-funded project 'Strengthening the CIVICUS Alliance.’ Located in the Membership & Networks cluster, this role will ensure the smooth and efficient running of key project activities by managing documentation, supporting communication between clusters, handling logistical tasks, technical and operational support and coordinating both virtual and in-person events.

The assistant will also support membership administration and the management of the membership inbox.

Key Requirements

• A bachelor’s degree and related experience in project management, international relations, administration, or a related field
• Fluency in English is essential. Proficiency in additional languages (e.g., Spanish, French, or Portuguese) is an advantage.
• At least one year of experience in project administration or support roles, preferably within a non-profit or international development context.
• Experience coordinating logistics for both virtual and in-person events, including familiarity with online meeting platforms such as Zoom, Microsoft Teams, or similar tools.
• Strong organizational skills with the ability to manage multiple tasks and track project progress effectively.
• Familiarity with budget management and financial reporting processes.
• Strong written and verbal communication skills, with the ability to engage effectively with a variety of stakeholders.
• Proficiency in project management software (e.g., Asana, Trello, MS Project) and basic office tools (e.g., MS Office, Google Suite).
• Ability to work independently and as part of a multicultural and dispersed team, with a proactive and solution-oriented approach. 
• Commitment to CIVICUS’s mission and values 
• Experience working in an international context, with an understanding of global civil society dynamics. 
• Proficiency in an additional language (e.g., Spanish, French, or Arabic) is highly desirable given CIVICUS’ global scope.

Please click here for a full Job Description

How to Apply

The closing deadline for applications is on the 23rd September 2025 at 11:59pm SAST.

Interested candidates should click here to apply or go to https://civicus.bamboohr.com/careers

Your application should comprise of:

• A full CV, including educational and professional qualifications, a full employment history showing the more significant positions, responsibilities held, and relevant achievements.
• A covering note of not more than 1 page outlining your motivation for applying for the role.

Short listed candidates will be contacted 2 weeks after the closing date to schedule interviews.

We appreciate and consider each application submitted. However, given the large volume of applications received, we find it impossible to respond to each applicant immediately. You will hear from us within three weeks only if you’re shortlisted for the next steps. We will update all applicants once the position has been filled.

CIVICUS reserves the right to withdraw any of our vacancies at any time.