Project Manager

Background

The Project Manager will oversee and coordinate all aspects of a short-term consultancy project, ensuring timely delivery of outputs, effective coordination between consultants, and smooth implementation of activities. The role requires a highly organized individual with strong management skills, able to lead the day-to-day execution of the project while maintaining clear communication with the management team.

Objective of the Assignment:

To manage, coordinate, and monitor the overall implementation of project activities and deliverables, ensuring alignment with agreed outputs, timelines, and quality standards.

Main Tasks and Responsibilities:

• • Planning & Coordination
• Develop and maintain a detailed implementation plan with timelines, dependencies, and milestones.
• Oversee activity sequencing to ensure deliverables align with agreed outputs.
• Maintain an updated tracker for activities and deliverables.
• Organize and lead regular coordination meetings among team members and partners.
• Ensure clear communication channels, reporting structures, and document-sharing protocols.
  • Team & Consultant Management
• Lead recruitment and contracting of short-term consultants and support staff.
• Conduct onboarding to familiarize team members with project scope, timelines, and reporting expectations.
• Supervise and coordinate the work of consultants across technical, legal, training, logistics, IT, and specialist roles.
  • Quality & Output Oversight
• Review all outputs for completeness, accuracy, and compliance before submission.
• Provide feedback and ensure timely revisions where required.
• Maintain a repository of approved deliverables and documentation.
  • Collaboration & Reporting
• Liaise with partner organizations on joint activities and outputs.
• Support review sessions and collaborative planning activities.
• Prepare bi-weekly progress updates for the management team.
• Identify risks, delays, or bottlenecks and propose mitigation measures.
• Contribute to final reporting and lessons-learned documentation.

1. Deliverables (All deliverables must be submitted in Arabic unless otherwise requested)

• Detailed Implementation Plan,with timelines, dependencies, milestones, and sequencing of activities.
• Activity & Deliverables Tracker, updated regularly to reflect progress.
• Recruitment & Onboarding Documentation, for all short-term consultants and support staff.
• Meeting Agendas & Notes, from coordination meetings.
• Bi-weekly Progress Reports, on status, risks, and mitigation.
• Reviewed & Consolidated Outputs, before submission to management.
• Final Narrative Report, summarizing achievements, challenges, lessons learned, and recommendations.

Compensation:

Applicants must propose an all-inclusive daily fee in their financial offer. This fee should cover all personal, legal, and logistical costs (taxes, insurance, communication, etc.). Payment will be based on the actual number of days worked and the submission and approval of the deliverables listed above. The assignment will run from 01.09.2025 to 31.12.2025, with an estimated 40 working days. The number of days may be adjusted based on project needs and mutual agreement.

Eligibility Requirements:

• Based in Syria and able to receive payments via a verified bank account.
• University degree in project management, business administration, or a related discipline.
• Minimum 3 years of proven experience in project coordination, implementation, or management.
• Demonstrated ability to manage multi-stakeholder projects and oversee diverse teams.
• Strong organizational and time-management skills, with the ability to prioritize and handle multiple tasks simultaneously.
• Excellent interpersonal and communication skills in Arabic and English.
• Proven ability to work remotely with distributed teams and manage deliverables to deadlines.

Required tendering documents

Only applicants who use the provided Form will be considered. Please submit the following documents:

• Updated CV
• Technical and Financial offer using the form: https://docs.google.com/forms/d/e/1FAIpQLSdu8t5Dh2os0ZBU3EqiBcR7Din0pJIHNn0WpDaRPBnGXpVEKw/viewform?usp=sharing&ouid=100365003511734953673
• The form saved as PDF and sent via email.

Submission:

Applications must be submitted via email to:

Email: info@syrbanism.com

Subject line: "Application: Project Manager"

Deadline: 08.2025 12:00 AM Damascus time.