Executive Assistant

The Massachusetts Legal Assistance Corporation (MLAC) is accepting applications for a full-time Executive Assistant to provide support to the Executive Director. MLAC is an exciting place to work and has an inclusive workplace culture. We are located in a beautiful office space on Tremont Street near Government Center in Boston. Currently, MLAC follows a hybrid work schedule and requires employees to work at a commutable distance to the Boston office.

ABOUT MLAC

The Massachusetts Legal Assistance Corporation (MLAC) is a non-profit organization established by the Commonwealth to ensure that people with low incomes with critical, non-criminal legal problems have access to legal information, advice, and representation. MLAC provides leadership and support for the continued improvement of legal aid to low-income people and is the largest funding source for civil legal aid organizations in the Commonwealth.

MLAC is committed to creating an inclusive workplace where everyone has a sense of belonging. A crucial part of MLAC’s vision is ensuring a culture of equal opportunity and welcoming for all staff and volunteers. Everyone is encouraged to apply. Learn more about us at www.mlac.org.

SUMMARY OF POSITION

This Executive Assistant will report to the Executive Director of MLAC and provide the support necessary for the smooth and effective functioning of MLAC.

PRINCIPAL RESPONSIBILITIES

• Provide administrative support to the Executive Director, including research, planning, drafting, editing, and disseminating of general correspondence, memoranda, and other documents
• Support the Executive Director by scheduling, preparing for, attending and note taking at meetings as assigned
• Maintain accurate confidential files and data records for the Executive Director
• Serve as the Secretary to the MLAC Board of Directors by coordinating meeting logistics, preparing meeting minutes, sending out board materials, managing the upkeep of Board information, handbook and the resources page on the MLAC website
• Provide MLAC Communications team with updated Board information for the Annual Report and other communication materials as needed
• Act as the liaison between the Executive Director and stakeholders to ensure consistent communication and timely decision-making
• Ensure timely and effective completion of projects and initiatives of the Executive Director
• Provide administrative support to the Director of Program Monitoring and Evaluation with preparation, dissemination and filing of contracts and related documents for the MLAC Fellowship and Peer Review processes
• Assist other departments with event planning and coordination of logistics as needed
• Handle logistics for the monthly staff meetings, and collaborate with the Operations Manager in organizing monthly staff birthday and annual staff work anniversaries celebrations
• Assist with staff and intern hiring processes
• Provide back-up support for telephone reception; respond to public inquiries for information
• Process year-end individual donor acknowledgement letters and maintain individual donor database in Excel
• Maintain and update MLAC data on MA Legal Services page
• Participate in or assist with MLAC-sponsored events such as Walk to the Hill
• Work closely with the Organizational Development Manager on various projects as needed

PREFERRED EXPERIENCE

• Associate's degree or equivalent work experience
• Experience with supporting executive staff and/or board
• Experience and comfort with using Microsoft Office Suite, Zoom, and scheduling apps
• Proven ability to manage complex calendars and schedules
• Attention to detail, organized and comfortable managing multiple projects at once
• Capable of exercising discretion and good judgment, including sensitivity to confidential information
• Strong writing and proofreading skills
• Ability to work independently and in a hybrid team environment
• Demonstrated interest in serving the non-profit and social justice sectors