Data Entry Officer - Volunteer Role

Data Entry Officer (Volunteer Role)

Position Title: Data Entry Officer (Volunteer)

Reports To: Monitoring & Evaluation Lead, Programs Manager

Commitment: 5–10 hours/week

Duration: 12 Months (with possibility of renewal and transition into a part-time paid role depending on funding availability)

Location: Remote

Role Summary

The Smile Outreach is seeking a detail-oriented and reliable Volunteer Data Entry Officer to support the accuracy, integrity, and security of data generated across our programs. This role is crucial in documenting field activities, organizing feedback from adolescents, updating dashboards, and ensuring donor reports are supported by solid, traceable evidence.

Whether you’re an aspiring M&E professional, someone with a passion for systems, or just love organizing information that powers real change—this opportunity is for you. We are especially excited to work with women, given our 90% women-led team culture.

Key Responsibilities

Data Collection & Input

• Enter field data (attendance, survey forms, outreach feedback) from facilitators, club coordinators, and project teams into standardized templates and Google Sheets.
• Ensure all records are complete, accurate, and match the documentation submitted.
• Transcribe and organize survey responses, focus group insights, and testimonial content from participants.

Data Management & Documentation

• Maintain up-to-date and organized records of all project activities.
• Help clean and validate data for reporting and presentation use.
• Tag and file images, videos, and consent forms using agreed file-naming protocols.

Monitoring & Evaluation Support

• Collaborate with the M&E team to organize and analyze outreach data across Bold Spaces, Pad Stations, Writing Competitions, and Club Activities.
• Support the generation of monthly summaries or infographics for internal and external reports.
• Keep digital trackers and attendance sheets up to date across projects.

Operational & Strategic Support

• Flag inconsistencies or gaps in reports for review and follow-up.
• Assist with data summaries during quarterly grant or donor reporting periods.
• Participate in knowledge-sharing sessions and internal audits to improve data practices.

Qualifications & Skills

• A minimum of a diploma or equivalent certification in statistics, social sciences, computer science, or a related field.
• Experience in data entry, data collection, or administrative support (volunteer or professional).
• Strong proficiency with Google Sheets, Excel, and basic data visualization tools.
• Excellent attention to detail, accuracy, and confidentiality.
• Ability to work independently with minimal supervision in a remote setting.
• Experience working in nonprofit or grassroots programs is a plus.

Core Competencies

• Alignment with The Smile Outreach’s mission and values.
• Commitment to gender equity and youth-led development.
• Organized, systematic, and process-oriented thinker.
• Proactive communicator and eager collaborator.
• Adaptable and responsive to changing program needs.

Disclaimer

This is a volunteer role with a minimum commitment of 5–10 hours per week for a 12-month period.

Volunteers in this role may be considered for a part-time paid opportunity based on performance and funding availability.

Women are especially encouraged to apply, as we are a 90% women-led team committed to supporting women across Africa.

What We Offer

• Flexible remote work with supportive weekly check-ins.
• Opportunity to contribute to life-changing programs like Bold Spaces, The Good Cycle, and Hand-to-Mind Clubs.
• Recognition, professional references, and public acknowledgement of your work.
• Direct access to impact data shaping national and international donor conversations.
• A meaningful chance to help shift narratives around adolescent health, menstrual justice, and gender equity.

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.