Director of Operations ( United States Only)

Position Responsibilities

• Make Sure the Organization fulfills legal obligations.
• Improve the Organization's public standing

• Establish a policy-based governance system
• Oversees all operational and administrative functions
• Works with individual department heads to monitor their work,
• Performs Chair responsibilities when the Chair cannot be available
• Ensure the organization meets it staffing needs, may make final call for hiring
• Manages the day-to-day marketing and communications, via volunteer management
• Manage financial documents
• Responsible for recording and distributing minutes of meetings. Ensure that proper notice is given for meetings,
• Support the board of directors and the governance committee: managing communications, scheduling, meeting logistics; taking minutes at meetings, answering emails, and directing them to relevant members and staff
• Provide general support to the CEO, such as scheduling meetings and responding to inquiries.
• Maintains records of the board and ensures effective management of the organization’s records
• Oversee grant management to ensure that (a) accurate, timely financial statements are prepared in accordance with grant requirements; and (b) grant applications and reports and thank-you notes are prepared and submitted on a timely basis.
• Managing contracts, agreements and legal documents (articles, by-laws, IRS letters, etc.)
• Assume responsibilities of the chair in the absence of the board chair, chair-elect, and vice chair.
• Train and oversee interns and committees
• Develop annual goals and action plans in alignment with Safe Haven Space's strategic plan

Qualifications

• BA (required), MA (a plus) Business or Accounting degree mandatory,
• Minimum of 1-3 years experience in management, organization roles ideally with both external audit and in-house financial management experience
• Experience either as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations
• Proven track record of success facilitating progressive organizational change and development within a growing organization
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills
• Strong mentoring, and coaching experience to a team with diverse levels of expertise
• Entrepreneurial team player who can multitask
• Superior management skills; ability to influence and engage direct and indirect reports and peers
• Self-reliant, good problem solver, results-oriented
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with management, Safe Haven Space Nonprofit’s board of directors, and team members
• Ability to operate as an effective tactical as well as strategic thinker
• Passion for Safe Haven Space’s mission