Special Funds Accounting Manager

The Special Fund Accounting Manager will manage all aspects of our special funds accounting. In FY25, this encompassed the management of over $25,000,000 across 40 grant accounts, 12 revolving accounts, and 5 capital project accounts, including the accurate posting of 1,000+ liquidations from 600+ purchase orders and the processing of 500+ requests for funds through the Department of Elementary and Secondary Education GEM$ grant accounting system, all in collaboration with and service to over a dozen local educational leaders (principals, directors, etc.) who originate and manage special fund programs.

This position requires the utmost discretion, sensitivity, and professionalism at all times along with excellent accounting and organizational skills plus the ability to multi-task and work in tandem with a team of business/finance department leaders.

REPORTS TO: Chief Financial Officer

DUTIES

Duties include but are not limited to the following: (Additions and modifications to these representative duties and responsibilities are under the purview of the Superintendent of Schools and the CFO.)

• Encumber all special fund requisitions, confirming that purchases are eligible
• Calculate supplemental MTRS amounts and prepare MTRS supplement forms
• Prepare letters to auditing for reclasses, MTRS, transfers, etc.
• Prepare purchase order change forms for special fund accounts
• Post quarterly health benefits
• Reconcile all special fund accounts monthly
• Research and correct posting discrepancies
• Submit monthly reconciled snapshots to special fund account originators
• Field questions from school leaders and operational assistants re. special funds
• Post weekly payroll report to ledger and snapshots.
• Provide Treasurer’s Office with account numbers for electronic receipts
• Send special fund purchase orders to be closed to auditing
• Work with private schools to spend grant allocations
• Work with outside auditors on variety of audits (EOYR, Single, Nutrition)
• Establish special funds in ledger upon award
• Complete budget amendment forms for any grant that is amended during the year
• Post cash receipts to all special funds
• Submit monthly request for funds through GEM$ for all grant accounts.
• Post all payment notifications
• Assist CFO with Schedule 3 breakout of special fund spending on EOYR.
• File all paid grants
• Prepare acknowledgement letters for all donations
• Reconcile quarterly revenue and expense report sent from Auditing
• Provide oversight to clerical staff, including but not limited to things like: posting of weekly O/O reports into grant accounting spreadsheets, organizing payables in accordance with unique grant payment request timetables
• Assist in development and oversight of policy and procedures for our grant accounting processes
• Train new grant originators on accounting protocols
• Attend professional development opportunities related to special funds accounting
• Reconcile monthly Treasurer’s Receipts with local controls
• Specify variety of account specifics to payroll for multi-year grants

SCHEDULE & COLLECTIVE BARGAINING UNIT

This is a full time, 12-month non-union position currently scheduled for 1970 hours per year. Schedule, salary and benefits will be determined by the guiding documents established by the Revere Public Schools Nonunion Compensation Working Group.

QUALIFICATIONS

• Bachelor’s Degree, preferably in an accounting-related field (may be waived based on more extensive experience)
• Experience with bookkeeping and accounting
• Adept at working with numbers
• Proficiency in Microsoft Office and Outlook, particularly Excel
• Ability to multi-task without sacrificing accuracy
• Demonstrated discretion and confidentiality
• Highly organized, detail oriented, independent, proactive problem solver, with consistent initiative and follow through
• Outstanding interpersonal skills, cultural sensitivity, and respect for others
• Effective written and verbal communication skills
• Have a willingness to learn new and different administrative tasks, software and approaches to improve efficiency and effectiveness
• Collaborate well with variety of constituents within and outside of the School System
• Enjoy working in a shared office environment

PREFERRED CANDIDATES WILL:

• Have 7 or more years fund accounting experience in a school or municipal setting
• Be experienced in MUNIS
• Be experienced in GEM$

BUSINESS/FINANCE OFFICE CORE VALUES

All candidates must be committed to the four guiding principles of our Business/Finance Office:

1. Legal: Respect the rule of law
2. Accurate: Every dollar in its place
3. Efficient: Everyone works hard and smart
4. Helpful: Love those we work with and for

Health and Dental insurance, Life insurance, Long and Short Term disability insurance options, Flexible Spending Account, Diabetes Care Program, Employee Assistance Program, 403(b) and 457 plan options.