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How do I activate and use the Idealist integration with Greenhouse?

Illustration of the greenhouse logo.

You can enable your Idealist integration in Greenhouse right from your organization’s Dashboard!

Before we get started: You’ll need to obtain your Greenhouse Board Token in order to activate your integration. To learn more about Job Tokens on Greenhouse, please visit this Greenhouse Help Center article

To set up your integration for the first time, just follow the steps below:

1. Log in to Idealist then click your name at the top right corner of your screen. From the dropdown, click the name of your organization under "My Organizations."

2. Click "ATS Integrations" under the "Manage Accounts" section of your organization's account on the left side of the screen. 

Screenshot of the Idealist website showing how to access ATS integration from the organization's Dashboard

3. Then click Greenhouse. You'll see a pop-up window where you will be able to enter your Greenhouse Job Board Token.

Screenshot of the Idealist website showing how to add Greenhouse integration

4. Here, you can also add an optional gh_src parameter for link tracking. See Greenhouse’s article for more information on creating a tracking link

5. Choose whether you’d like to auto-publish or publish jobs manually, then click Save Integration.


Auto-publish Jobs

  • When you first enable Auto-publish, you will be given the opportunity to manually publish any listings already on your Greenhouse job board. Any future jobs you post to Greenhouse will automatically be posted to Idealist.
  • This option requires you to purchase Job Packs from Idealist. Each job posted in this way will spend one (1) Credit. Job Packs provide the right to post for 3 years from the date of activation, up to the number specified, so even if your hiring needs aren't immediate, Packs can be a cost effective way to prepare for the future.


Publish Jobs Manually

  • To instead select which jobs you’d like to import manually, do not enable the Auto-Publish option. Instead, click the checkbox next to the jobs you would like to import to Idealist and then click “Publish Selected.” You will then input your invoice and payment information and pay for these by credit card, indicate that you will be sending a check, or use any Job Credits you have purchased. Please note that prices will vary depending on the type of organization you represent.

Need help activating your integration? Contact Us - we’re always happy to help!