Recreation Supervisor - Events & Fundraising

Hiring Range: $72,008 - $79,209 per year, depending on experience/qualifications.Work Schedule: Generally 40 hours or more per week; typical schedule is Monday-Friday 8 am-5 pm, position may involve nights, weekends and holidays as business needs require.NATURE OF WORKAs a member of the Parks, Recreation & Culture Department, individuals in this position perform work in a team-based environment supporting the Department’s mission and vision along with the goals, philosophies, and initiatives of the Culture & Engagement Manager.The Recreation Supervisor – Events & Fundraising is an integral team leader responsible for developing, coordinating, supervising, and implementing special events, sponsorships, and fundraising efforts, and community engagement initiatives that support the mission and vision of the Town’s Department of Parks, Recreation & Culture (PRC).Key responsibilities include overseeing all aspects of the Town of Windsor’s community, special, and cultural events; fundraising and development; and managing the sponsorship program. The position provides leadership in increasing resident outreach initiatives, creating innovative fundraising and development tools, developing meaningful volunteer experiences, and cultivating community engagement to strengthen community identity and participation.Individuals in the position are required to perform work in a manner consistent with and exemplary of the Town’s PRIDE philosophies and the Town’s Equal Employment Opportunity policy.SUPERVISION RECEIVEDIndividuals work under the direct supervision of the Culture and Engagement Manager to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.SUPERVISION EXERCISEDIndividuals in this role directly supervise full-time, part-time time and seasonal staff.ESSENTIAL JOB FUNCTIONSThe individual in the Recreation Supervisor – Events & Fundraising role is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:Event Management & Community Engagement

• Plan, develop, organize, supervise, and evaluate a comprehensive portfolio of community events, festivals, engagement activities, and cultural arts initiatives for the Town of Windsor.
• Lead the design, implementation, and on-site management of events, including logistics, vendor coordination, volunteer activation, sponsorship fulfillment, and safety operations.
• Develop innovative engagement strategies, including outreach events, neighborhood activations, pop-up programs, and initiatives that build community identity and participation.
• Coordinate event permitting, site plans, safety plans, vendor agreements, performers, equipment needs, and operational logistics, working closely with multiple Town Departments.

Public Relations, Outreach, & Development

• Build and maintain partnerships with civic groups, nonprofits, arts and cultural organizations, schools, businesses, and community stakeholders to enhance programming and public involvement.
• Seek and prepare grant proposals, acquire community sponsorships, and research cost-sharing opportunities, collaborative partnerships, and other fundraising as revenue-generating strategies to support Culture & Engagement and PRC initiatives.
• Represent the Town at public meetings, outreach events, community forums, and engagement opportunities.
• Work collaboratively with the Town’s communications teams and Culture & Engagement staff to develop a comprehensive marketing plan designed to market events, engagement initiatives, and public activations to grow greater and more diverse participation and attendance.
• Assist with the development of promotional materials, including brochures, activity guides, social media content, and public announcements, and identify and implement creative strategies for increasing event attendance, community participation, and overall visibility.
• Provide exceptional customer service by responding to inquiries, concerns, complaints, and suggestions from the public in a timely and professional manner.

Operations, Safety & Facility Coordination

• Ensure Town facilities, event spaces, parks, and equipment are prepared, operational, and safe for public events and engagement activities.
• Coordinate with other Town departments (Police, Public Works, Communications, etc.) for operational support and safety compliance during events.
• Ensure staff and volunteers maintain all required certifications and training, including CPR/First Aid.
• Oversee event rentals of multiple facilities, including coordinating facility rentals, managing contracts, and maintaining staff schedules.

Budgeting & Administration

• Prepare and monitor capital improvement budgets and annual operating budgets for events and engagement programs.
• Manage expenditures, approve purchases, and ensure compliance with Town financial procedures, including the correct preparation of purchase orders, contracts, RFPs, and invoices.
• Aid in developing policy and procedures for efficient management of multiple revenue sources, including vendor fees, application and event rental fees, donations, etc.

Staff Leadership & Development

• Supervise staff, including hiring, onboarding, training, scheduling, evaluating performance, and providing coaching and corrective action as needed.
• Monitor timekeeping practices and ensure adherence to Town and departmental policies.
• Develop and implement institutional goals for growth of the Special Events and Engagement division. Identify and communicate milestones against which steady and consistent progress may be measured.

Other DutiesDepending on organizational need, additional duties may include the following:

• Performs research as directed, such as discovering new technology or tools, market research, etc.
• Bring forward innovative ideas to increase engagement, grow attendance, and enhance public value.
• Performs related duties as established by law/ordinance or reasonably directed by the Town.
• Participate in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check.
• Assists other Town departments/divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING

• Bachelor's degree in recreation, tourism, development, public relations, or another related field.
• Minimum of two (2) years of increasingly responsible supervisory experience in special events, fundraising and development, or non-profit administration is required.
• Minimum four (4) years of increasingly responsible experience in event programming or a related field.
• Demonstrated experience and skill in event and project management, contract management, fundraising, and community relations required.
• Any equivalent combination of training and experience that provides evidence that the applicant possesses the required KSAs to perform the essential functions may be substituted for degree requirement.

LICENSES OR CERTIFICATES

• Must possess and maintain a valid Colorado Driver’s License and safe driving record for continued employment.
• CPR/1st Aid certification must be obtained within three (3) months of employment.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to supervise, organize, direct, and evaluate the work of employees.
• Communicate effectively, to establish and maintain working relationships with contractors, the public, other departments, and other employees.
• Excellent public engagement and communication skills, including the ability to work with people of all ages and abilities, and the ability to utilize tact when enforcing policies and rules.
• Demonstrated success in community event planning, logistics, program coordination, and public engagement practices.
• Ability to effectively develop and create clear and concise written instructions, diagrams, SOPs, and schedules, as well as the ability to read and interpret existing ones.
• Basic knowledge and use of SDS (Safety Data Sheets), including their locations within multiple facilities.
• Experience using MS Office 365 platforms and ability to quickly learn other online platforms necessary to effectively complete tasks and maintain compliance with Town, county, and state requirements.
• Skilled at solving problems and working under pressure, and able to react quickly and effectively to implement appropriate procedures during emergency situations.

MATERIALS and EQUIPMENT USEDMaterials and equipment used include, but may not be limited to the following:

1. Equipment: Position requires use of a variety of equipment: computers, tablets or other digital equipment, copiers, printers, scanners, telephones.
2. Materials: Position requires use of a variety of cleaning chemicals.

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