Campaign Coordinator, IJC

The American Immigration Council works to strengthen America by shaping how America thinks about and acts towards immigrants and immigration, and by working toward a more fair and just immigration system that opens its doors to those in need of protection and unleashes the energy and skills that immigrants bring. The Council brings together individuals adept at solving problems and employs four coordinated approaches to advance change—litigation, research, legislative and administrative advocacy, and communications.

Position Summary

The Campaign Coordinator is tasked with providing logistical and operational support for IJC (Immigration Justice Campaign), with a particular focus on maintaining the case management database (Dynamics), generating data reports for relevant stakeholders, supporting the website and other technical tools of IJC, and assisting in volunteer coordination as needed.

Essential Job Functions

Administrative and data support (70%)

• Manage case database, including creating new entries, organizing relevant documents for cases, implementing periodic review and regular data cleanup, implementing systems for consistent data tracking across projects, and updating case information as requested by other IJC staff
• Maintain all IJC data and prepare reports as needed
• Monitor and respond to emails in shared inboxes
• Assist the Director with external communications, including meetings with stakeholders and partners
• Maintain a calendar for project deliverables and reports
• Additional administrative and project support as needed

Support for legal team and volunteer coordination (20%)

• Coordinate and manage updates to referral forms and other case tracking mechanisms with the legal team, ensuring placement documents are fully updated and well-organized on a regular basis
• Prepare and distribute regular email communications for current volunteers and the supporter email list
• Support the mentorship team with in-house cases, including call scheduling and administrative support
• Pair pro bono attorneys with interpreters/translators as needed
• Track case progression and flag issues for mentors and pro bono coordination team

Support for IJC’s technical platforms and tools (10%)

• Support with troubleshooting and improvements as needed on technical tools, including website (WordPress), database (Dynamics), Adobe, and other software used by the team
• Proactively identify issues with technical tools and propose solutions

The Council is a fully remote employer, and this role operates in a remote work environment. Our team collaborates virtually, and we provide the necessary IT equipment to support your work.

This role requires maintaining a professional demeanor in a remote/office work setting. Responsibilities include extended periods of sitting at a desk, frequent use of a PC workstation for prolonged hours, occasional verbal communication with team members and stakeholders via virtual platforms, and the possibility of lifting or moving items up to 25 pounds, though this is not likely to be a frequent requirement.

• Bachelor’s degree or equivalent experience required
• Experience with data management required
• Experience working with websites and tech platforms required
• Experience troubleshooting technical problems and familiarity with coding in any coding language or framework a strong plus
• Experience with Microsoft Dynamics a plus

Knowledge, Skills, and Abilities

• Commitment to the mission of the Immigration Justice Campaign and the American Immigration Council
• Exceptional attention to detail
• Excellent computer and data entry skills
• Strong organizational, documentation, formatting, and proofreading skills
• Strong interpersonal and communication skills
• Problem-solving skills; good judgement around when to escalate an issue
• Strong technical abilities preferred, including proficiency in editing websites and using software in a self-directed way
• Experience with cloud-based tools for document management preferred (such as Office 365 or Google Drive)
• Ability to prioritize and manage competing demands and multiple assignments through effective time management
• Ability to adapt to changing priorities, strategies, and circumstances
• Ability to work both independently and cooperatively as a member of a team
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Proficiency with Adobe Acrobat

Occasional travel may be required for this role, including attendance at meetings, conferences, or events as necessary to support the organization’s initiatives and objectives.

Compensation and Benefits: The salary range provided reflects a reasonable estimate of the annual salary based on The Council's commitment to equitable and market-competitive pay. The actual salary offered will depend on several factors, including, but not limited to, relevant education, qualifications, years of experience, certifications or professional licenses, job-related skills, internal equity, and business needs.

Our compensation structure is based on industry-specific market data for similar-sized nonprofit organizations. Typically, individuals are hired at or near the starting point of the salary range for their role. Compensation decisions are made on a case-by-case basis, considering the unique facts and circumstances of each applicant.

Additionally, full-time and part-time employees working at least 20 hours per week on a regular basis are eligible to participate in The Council's comprehensive benefits program, which includes medical, dental, and vision insurance, an employee assistance program, a 401(k) retirement savings plan with matching contributions after 3 months of employment, generous paid time off, paid parental leave, professional development opportunities, and employer-paid life insurance and disability benefits.

Application Process: To ensure a complete application, all candidates must submit the required materials, including a resume and cover letter, through our application portal. As part of our interview process, candidates may be asked to participate in virtual interviews, which will require on-camera presence.

We are committed to creating an inclusive and accessible interview experience. If you require accommodations due to a disability or sincerely held religious beliefs—such as an alternative format or assistance during the interview—please let us know in advance, and we will make every effort to support your needs.

Eligibility to Work: In compliance with the Immigration Reform and Control Act of 1986, we are required to hire only individuals who are authorized to work in the United States. Applicants selected for employment will need to provide documentation verifying their eligibility to work in the U.S. without the need for employer sponsorship. The Council participates in E-Verify to confirm work authorization. For more information on E-Verify, please visit dhs.gov/E-Verify.

The American Immigration Council ("The Council") is an equal-opportunity employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law. We are committed to providing equal employment opportunities to all qualified applicants and employees, and we encourage individuals from all backgrounds to apply.

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