Executive Assistant (Direct Hire, Nonpartisan Policy Fund)

Title: Executive Assistant & Office Coordinator

Type: Full-Time, Direct Hire

Location: Washington, D.C. (In-Person Monday–Thursday; Remote Fridays)

Salary: $85,000–$95,000

Our client, a leading nonpartisan policy nonprofit is seeking an Executive Assistant & Office Coordinator to play a central role in keeping their Washington, D.C. office running smoothly and their senior leadership team operating at peak efficiency.

This position is a strong fit for someone with Capitol Hill experience who’s ready to bring their strategic scheduling, communication, and organizational skills to a high-impact nonprofit working at the heart of national policy conversations. You’ll support four VP-level leaders while also serving as the go-to for office coordination and cross-team administrative support.

• Ideal for Hill alumni: Your experience managing shifting priorities, supporting senior leaders, and working with internal and external stakeholders will directly translate.
• High visibility: You’ll work closely with executive leadership, board members, and partner organizations.
• Mission-driven impact: Join a team passionate about shaping thoughtful, bipartisan policy in a collaborative and supportive environment.

Key Responsibilities

Executive Support

• Provide direct administrative support to four VP-level leaders, including complex scheduling, meeting prep, and strategic prioritization.
• Draft, proofread, and manage high-level correspondence and project follow-ups.
• Anticipate the needs of senior leadership and act as a gatekeeper and problem-solver.

Office Coordination

• Serve as the welcoming face of the DC office, greeting visitors and creating a professional, friendly environment.
• Manage office logistics: supplies, vendors, tech support, and general facility operations.
• Support hybrid meetings and events with light AV setup and troubleshooting.

Administrative Support

• Coordinate internal calendars for meetings, interviews, and special events.
• Prepare materials for board meetings and executive engagements.
• Provide administrative support to HR and finance (e.g., onboarding, expense reports).
• Maintain digital filing systems and project management tools.

What You Bring

• 5-10+ years in executive support, office management, or administrative roles. Capitol Hill experience is a major plus.
• Bachelor’s degree required.
• First-rate communication and interpersonal skills; professional, tactful, and approachable.
• Flawless attention to detail and organizational prowess.
• Tech-savvy with Microsoft Office, Google Workspace, Zoom, and adaptable to new tools.
• Discreet and trustworthy with sensitive information.
• Eager to pitch in, take initiative, and contribute to a collaborative team culture.