Arts Administration Intern

Position Title: Arts Administration Intern (Virtual)

Organization: Arts 4 Schools

Location: Remote / Virtual

Compensation: Unpaid internship with stipend provided upon successful completion of the internship

About Arts 4 Schools

Arts 4 Schools is a nonprofit organization dedicated to bringing diverse, high-quality arts programs into schools and communities. We partner with educators, teaching artists, and families to provide cultural arts residencies, assemblies, and enrichment programs that inspire creativity, confidence, and academic success in young people.

Position Overview

Arts 4 Schools is seeking a detail-oriented, proactive Arts Administration Intern to support the day-to-day operations of our virtual office. This intern will play a key role in keeping our administrative systems organized, supporting communication with schools and partners, and helping ensure that programs run smoothly behind the scenes.

This is an excellent opportunity for a student or emerging professional interested in arts administration, nonprofit management, or education who wants hands-on experience working closely with the Executive Director.

Key Responsibilities

Administrative & Operations Support

• Help track day-to-day office operations and administrative tasks in a virtual environment
• Maintain and update internal spreadsheets, calendars, contact lists, and project trackers
• Assist with organizing digital files, forms, and documents to keep the office workflow efficient

Communication & Follow-Up

• Make phone calls and send emails on behalf of Arts 4 Schools to schools, teaching artists, vendors, and partners
• Confirm schedules, program details, and assignments with staff, instructors, and volunteers
• Follow up with team members to ensure tasks and job assignments are clear and on track

Program & Staff Coordination

• Help ensure that everyone involved in programs (teaching artists, staff, volunteers) has their assignments, deadlines, and instructions
• Track the status of projects and prepare simple progress updates for the Director
• Support scheduling of virtual meetings and assist with follow-up notes or action items

Finance & Invoicing Support

• Assist with tracking invoices sent and received for programs and services
• Help confirm that invoices are processed and recorded accurately
• Support simple reconciliation tasks (matching payments to invoices, updating spreadsheets, etc.) under the Director’s guidance

Training & Organizational Development

• Work closely with the Executive Director to learn how the organization runs day-to-day
• Assist in putting systems, checklists, and processes in order so that business operations are clear and organized
• Help prepare documents, templates, and communications that can be sent out to schools, partners, and internal team members

Qualifications

• Strong interest in arts administration, nonprofit management, business administration, education, or related fields
• Excellent organization skills and attention to detail
• Comfortable making professional phone calls and sending emails on behalf of the organization
• Reliable, self-motivated, and able to follow through on tasks with minimal supervision in a virtual setting
• Strong written and verbal communication skills
• Basic proficiency with common office tools (e.g., Google Workspace or Microsoft Office: Docs/Word, Sheets/Excel, email, calendar)
• Ability to handle confidential information with professionalism
• Prior administrative or customer service experience is a plus, but not required

Time Commitment

• Part-time, 16 hours per week with some flexibility.
• Ideal commitment: one academic semester or equivalent term

Mom -Thurs from 9 am-1pm.

Working with the school calendar

What You Will Gain

• Hands-on experience in arts administration and nonprofit operations
• Direct mentorship from the Executive Director
• Experience with day-to-day systems that keep a nonprofit running (invoicing, communications, scheduling, tracking programs)
• A chance to contribute to arts and education programs that impact children and schools
• A completion stipend provided at the end of the internship term
• Professional reference upon successful completion of the internship

How to Apply

Interested candidates should submit:

• A brief resume
• A short cover letter explaining:
  • Why you’re interested in arts administration and/or nonprofit work
  • Your availability (start date, weekly hours)

Please send materials to:info@arts4schools.org with the subject line:

“Arts Administration Intern – Name”

• Stipend Structure:
• This is an unpaid internship during the active term. A completion stipend will be provided at the end of the internship, calculated as a percentage of donations raised for Arts 4 Schools through campaigns and projects the intern helps support. Because the stipend is tied to fundraising outcomes, the exact amount cannot be determined or guaranteed in advance.
• Potential Path to Employment:
• For the right candidate who demonstrates strong performance, professionalism, reliability, and alignment with the mission of Arts 4 Schools, this internship may lead to a paid position within the organization.
• Technology & AI Skills:
• We are specifically seeking a candidate who is highly technology-savvy, including:
  • Strong skills using Google Workspace (Google Docs, Sheets, Drive, Calendar, Gmail, etc.)
  • Comfort using AI tools (such as ChatGPT or similar platforms) to support drafting emails, organizing information, creating summaries, and streamlining office tasks
  • Willingness to learn new digital tools and systems to help improve the efficiency of our virtual operations.