Internship Position, Part-time: Front Desk Administrator & Social Media Assistant

Responsibilities:

• Greet clients and visitors and answer any questions in a professional and timely manner
• Answer phone calls, take messages, reply to emails, post to social media accounts as approved
• Supply information and assistance to students, parents and faculty members when needed
• Perform general clerical duties including, but not limited to: copying, filing, database management, supply management, labeling, organizing, photo taking, social media posting, etc.
• Maintain student attendance records; including recording absences and scheduling make up classes
• Accept limited tuition and merchandise payments via credit card or check, or direct customers on Studio Director for online payments
• During downtime, work on social media posts and ideas to promote Eglevsky Ballet, our students, programs and merchandise

Experience and Relevant Skills:

• Knowledge of dance is beneficial, but not required
• Excellent communication skills, both written and verbal
• Previous administrative experience is beneficial, willingness to learn is required
• Proficiency in typing and computer knowledge in general is important, willingness to train in Studio Director and other school-used programs is essential
• Experience with social media and a willingness to learn how to assist or even improve upon our social media presence
• Ability to interact with children of all ages and provide a supportive environment for them
• Ability to multi-task and gracefully handle any unanticipated occurrences
• Professional and courteous demeanor, especially in stressful situations
• Flexibility, positive attitude, and a good work ethic are of the utmost importance

Application: Please send us your resume, as well as 200 words or less on why you would like to pursue an arts administration internship at Eglevsky Ballet.

Schedule:

Seeking applicants interested in starting this role as soon as possible

Hours would be 11-17 per week, including Saturdays. More hours will be offered during the summer

The academic year shifts would be Monday-Friday 3:30pm-9pm and Saturdays from 9:00am-3pm. These shifts are also shared between administrative team members.

There is potential for significant growth within the organization for those who are interested in longer term employment opportunities.

Job Type: Part-time paid internship

Salary: $18.00-$20.00 per hour. Eglevsky Ballet offers the highest available compensation our budget can afford as an alternative to negotiation, which can introduce bias and reflect an individual’s positional power or negotiation skills rather than their job qualifications.

Education: High school diploma or equivalent (Required), College degree/current students ready to participate in an arts administrative internship preferred

Office Experience: 3 months-2 years (Preferred)

A not-for-profit, 501 c(3) artistic organization is seeking a part-time front desk administrator and social media assistant intern. Duties include, but may not be limited to: offering administrative support across the organization, welcoming guests, a facility with correspondence via phone, email and social media. The structure of the internship will revolve around educating the intern on social media for an arts administration, grant writing, and managing a nonprofit arts organization. The successful candidate will work with most members of our small organization, learning every aspect of running a successful nonprofit ballet organization, with each season focusing on different aspects of the business. Shadowing both the Executive and Artistic Directors will be a focus of the internship. Front desk management will also be a top priority. The finer details will be tailored to the individual, the season and their chosen focus.

The organization serves students ages 3-18 and their parents/guardians; candidates should have a pleasant personality and the ability to serve as a professional and welcoming first point of contact for our diverse clientele. Reliability, promptness, discretion, consistency, a strong work ethic, and the ability to ask questions, learn, and take direction with good judgment are of the utmost importance.