Nonprofit Business Manager

Are you a finance professional who wants to be part of a supportive team whose work makes a positive impact on our community? The James Blackstone Memorial Library is looking for you! We have an immediate opening for a dedicated and experienced professional to oversee all aspects of financial management for the library, which has an annual budget of approximately $2 million.

The successful candidate will be able to apply a wide range of skills in the areas of accounting, budgeting, and human resources, including administering payroll and employee benefits. This position reports to the Library Director and is part of the leadership team at the library, helping ensure that all functional areas required to operate the library are always covered.

Since 1896, the Blackstone Library has been dedicated to serving its diverse and dynamic shoreline community of Branford, CT, and we continue that legacy today, supporting free and open access to information and lifelong learning. The library is an architectural gem and a beloved community hub for the town.

Duties:

Accounting & Finance

• Accounts Receivable, including daily receipts and periodic bank deposits.
• Accounts Payable, including processing and payment of materials and program invoices.
• Maintain and reconcile bank and investment accounts.
• Work with actuaries on yearly retirement reporting and 5500 submission.
• Work with Director and Board Finance Committee to develop annual operating and long-term capital budgets.
• Administer annual budget and track spending.
• Generate monthly financial reports for Board of Trustees and Town of Branford.
• Assist accountant with yearly audit and preparation of financial statements and 990 filing.
• Maintain and track Friends and other funded expenses.
• Collaborate with Development Associate to ensure appropriate tracking and reporting of fundraising events and activities and accounts.
• Record acquisitions and capital spending.
• Collaborate with Facilities Manager to prioritize maintenance and repair projects according to annual budgetary constraints and coordinate building service and maintenance contracts, and attend Building & Grounds Committee meeting to provide reports on building projects.
• Attend Finance Committee and Board of Trustee meetings to provide financial reports and updates.

Human Resources

• Administer and maintain personnel records, including attendance and new-hire reporting, and the Employee Handbook.
• Administer benefit plans including health, dental, cafeteria and 403b.
• Provide new hire and rehires with employment and benefits forms and materials.
• Process and reconcile payroll through ADP.
• Assist Director with any HR concerns and work with department heads on any personnel issues; maintain confidentiality regarding human resource issues.
• Compile and submit pension contributions and information to TIAA-CREF.
• Attend Town of Branford Safety Committee meetings.
• Assist Library Director as needed and assume responsibility in her absence.

Education and skills:

A Bachelor’s Degree in finance or accounting is required. Minimum of two years’ accounting experience, preferably at a library or nonprofit organization. This position demands accuracy and the ability to multi-task. Experience in accounting procedures and related software is needed, including QuickBooks and Microsoft Office. Knowledge of human resources, benefit plans, insurance and budgeting is strongly recommended.

Hours:

40 hours per week, full-time, exempt position with a generous benefits package, including medical, dental, and paid time off. Salary begins at $75,000 per year, depending on experience.

To apply, send a cover letter, resume, and three references to Katy McNicol, Library Director: kmcnicol@blackstonelibrary.org. Position open until filled. See job description here.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. The Blackstone Library reserves the right to limit the number of qualified candidates who will be considered for the position. The Blackstone Library will conduct a background investigation prior to hiring. Refusal to sign the release form will terminate the candidate from further consideration.

Generous medical, dental, vision, life insurance, defined contribution plan and optional Supplemental Retirement 403(b) Annuity, plus paid vacation, personal and sick time.