Operations Manager

About the Foundation

The Butterfly Equity Foundation is a Los Angeles-based corporate foundation committed to supporting nonprofits working to achieve food equity in Los Angeles County. The Foundation has three focus areas: nutrition security, food as medicine, and increasing affordable healthy food retail in underserved neighborhoods. We also devote time and resources to convening our grantees and fellow funders, and to being active participants in spaces that bring the nonprofit, philanthropy, corporate, and government sectors together to collaborate.

The Foundation was created alongside Butterfly Equity, a private equity company focused on making investments in the food sector from seed to fork. The Foundation works alongside our for-profit colleagues to help achieve our vision of a world where everyone has equitable access to nourishing food that promotes their wellbeing.

The Position

We are seeking to fill a full-time Operations Manager position to oversee the day-to-day activities of the Foundation and provide administrative, financial, and grantmaking support. This individual should enjoy working on a variety of tasks and projects simultaneously and be excited to further operationalize the systems of the Foundation.

The Operations Manager will report to the Executive Director, working as a part of a small team of two. They will proactively manage their own workload, priorities, and professional growth, while also knowing when to seek guidance. The ideal candidate understands that every piece of the work they do, from entering data to conducting more long-term research projects, is key to achieving our mission. They will serve as an integral member of this small team to help facilitate and build a unique philanthropic model where both the corporate and nonprofit sides of Butterfly, along with a diverse set of community stakeholders, work together to amplify our community impact. Their work should also embody the values of the Foundation: collaboration, humility, curiosity, patience, and joy.

Responsibilities

Administrative Support

• Codify, streamline, and maintain overall Foundation policies and procedures
• Assist in scheduling meetings and managing work-related travel
• Support the Executive Director in fundraising efforts
• Vet and manage vendors
• Maintain all digital records
• Lead the preparation of board meeting materials

Finance

• Prepare monthly expense reports
• Work with the finance team to process grants and other payments
• Support annual audits and tax filings

Grants Management

• Update, maintain, and expand the use of the grants management system, currently Temelio
• Prepare and track award letters, grant agreements, contributions, and acknowledgement letters
• Provide administrative support to grantees
• Conduct research and prepare reports on new potential grantees, as well as existing and prospective grantmaking focus areas

Foster Collaboration between the Firm and Our Nonprofit Partners

• Lead the Butterfly volunteer program, identifying and managing volunteer events with our grantees
• Attend volunteer events
• Help to facilitate Technical Assistance projects and a board service program

Communications

• Collaborate on the creation and maintenance of internal and external materials
• Design presentation concepts, materials, and content
• Analyze and summarize learnings and data collected from grantees and the sector as a whole to help inform strategic direction

Events

• Attend and provide logistical support for in-person and virtual gatherings, including grantee, community, and funder convenings
• Provide administrative support for the LA Food Funders

Other administrative and operational support as needed.

Requirements and Desired Qualifications

5+ years of experience working in the nonprofit, philanthropy, or social impact space is strongly preferred

Excellent writing and proofreading skills

The utmost discretion and confidentiality

Deep knowledge of the LA County community is strongly preferred

Background in and passion for food systems work is a plus

Possession of a valid driver’s license and access to reliable transportation

Strong proficiency with the Microsoft Suite with the ability to learn and master new systems and tools

Location and Work Schedule

This position is based in Los Angeles. The Foundation works on a mostly remote, but not entirely virtual, hybrid schedule. After a period of in-person training, the job requires one day a week in the Butterfly office in Beverly Hills. Attending evening and weekend events will be necessary a few times a year. Regular oversight of in‑person volunteer activities, as well as Foundation and grantee events throughout the greater Los Angeles metro area, is also required.

We provide 100% employer-funded health, dental, and vision insurance and offer a 401k plan. The Foundation has 11 paid holidays and is closed for all weekdays between Christmas Eve and New Year's Day. To start, we offer three weeks of accrued paid vacation, with four weeks annually after three years of employment.

Must demonstrate professional proficiency in English, including the ability to write clear emails, reports, and documentation.