Administrative Assistant

Greater Boston Legal Services (GBLS) seeks a qualified candidate to fill an Administrative Assistant position whose primary responsibility will be to support the Senior Management Team, the Administration Unit, and the Board of Directors.

DUTIES/RESPONSIBILITIES:

• Provide high-level administrative support to the Senior Management Team and other operational support for the Administration Unit.
• Provide administrative support to the Board of Directors and its Committees
  • Prepare and distribute meeting agendas and materials.
  • Send calendar invitations and meeting reminders.
  • Attend meetings and prepare minutes.
• Make travel and accommodation arrangements for members of the Senior Management Team and the Board of Directors for work-related events.
• Coordinate logistical issues for agency-wide calendar, meetings, retreats, and training events.
• Perform clerical and administrative tasks, including preparing meeting minutes, letters, memos, invoices, reports, staff timesheets, contracts, and other payroll and financial documents.
• Answer and direct unit calls to the appropriate staff members.
• Maintain agency-wide Outlook and Teams calendar, contact lists and other records for the Administration Unit.
• Perform other related duties as assigned for special projects and/or administration events.

REQUIRED SKILLS/ABILITIES:

• Minimum 3 years of experience in providing administrative support to a member of the executive team, preferably in a legal or non-profit organization.
• Proven experience in organizational skills with an exemplary professional and positive attitude.
• Ability to function well in a fast-paced environment with excellent time management skills in dealing with multiple projects and competing priorities.
• Having good judgment in interpersonal skills and in managing confidential records.
• High Proficiency in Microsoft Office Suite and the ability to learn new or updated software.
• Excellent verbal and written communication skills.
• Able to handle phone calls and communicate professionally and sensitively with people from all ethnic groups and social backgrounds.

GBLS offers a generous benefits package, including low-cost health insurance, retirement contribution, and paid time off.