Advancement Coordinator

Job Title: Advancement Coordinator

Full Time, 12-Month, Role Level 2

Reports To: Sr. Director of Advancement

Supervisory Responsibilities: No

Who We Are:

YouthBuild Philadelphia Charter School is a tuition-free, public charter high school, with a singular focus on supporting youth aged 17-20 who have been pushed out of traditional schools. During our 1-year alternative program, Youthbuild facilitates a warm, loving culture that uses a variety of structures to build community, such as a restorative-justice approach to discipline, weekly community meetings, and school-wide service projects. Students are empowered to attain their high school diploma and vocational certifications, while receiving unconditional support by the staff around them. At YouthBuild, we work intentionally to disrupt the cycle of poverty and support our students to achieve post-secondary success (4-year college, 2-year college, vocational training program, or liveable wage job). Visit https://www.youthbuildphilly.org/ to learn more.

The Opportunity:

The Advancement Coordinator at YouthBuild Philly plays a key role in supporting a dynamic and mission-driven advancement team. This position ensures the accuracy and integrity of donor data by maintaining up-to-date records in the organization’s CRM, handling timely and precise gift processing, and generating reports that inform fundraising strategies and campaign performance. The Coordinator leads acknowledgement and stewardship processes, manages donor facing digital tools and strengthens engagement.

Additionally, this role contributes to grant and report writing, and collaborates closely with the Sr. Director of Advancement and the Executive Assistant to the CEO’s Office. This opportunity is ideal for a detailed-orientated and collaborative professional who is eager to advance YouthBuild Philly’s mission through strong donor relations and efficient advancement operations.

Who You Are:

You are/have…

• Invested in our core values - Respect, Excellence and Perseverance.
• Equity-focused and believe that all students can achieve.
• Passionate about community service and civic engagement.
• Excited to mentor students and support them throughout their time at YouthBuild and beyond.
• Collaborative and dedicated to personal and professional development.
• Bachelor’s Degree from an accredited college or university is preferred, but not required.
• 2-3 years of previous fundraising experience or relevant professional experience and a track record of successfully cultivating and stewarding relationships with individuals, preferred but not required.
• Proven ability to work independently on complex tasks and meet deadlines.
• Excellent written, oral, and interpersonal communication skills and the ability to develop and maintain strong relationships with a wide range of individuals.
• High level of confidentiality.

What You’ll Do:

You will…

• Maintain accurate and up-to-date donor records within the organization’s CRM and digital donor systems.
• Process all gifts with timeliness and accuracy, ensuring proper coding, documentations, and reconciliation.
• Generate routine and ad hoc CRM reports to support fundraising strategy, donor segmentations, and campaign analysis.
• Execute acknowledge process, including gift rerecipes, thank-you letters, and stewardship touchpoints.
• Strengthen donor engagement by managing and optimizing donor-facing digital tools and platforms.
• Support the planning and execution of Giving Tuesday and year-end fundraising campaigns.
• Coordinate logistics for donor events, including invitations, registrations, materials and follow-up.
• Maintain and enhance donor engagement systems to ensure seamless stewardship and communication workflows.
• Contribute to grant and report writing processes, including identifying, vetting, drafting, scheduling, and submitting for various opportunities in collaboration with the Sr. Director of Advancement.
• Support the coordination of external site visits for potential donors, in collaboration with the Executive Assistant to the CEO’s Office.
• Provide regular updates to Development staff on fundraising progress and upcoming campaigns and prepare reports to share with Board and Committee members.
• Other duties as assigned by the Sr. Director of Advancement.

What We Offer You:

• Generous time off
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer paid parental leave, life insurance, short-term disability and long-term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment
• Strong community support and involvement

New YouthBuild Coordinator level staff can expect a starting salary of between $50,000 - $60,000 based on years of experience, education, and certifications, if applicable.

During the application process, applicants will have the opportunity to discuss our employee total rewards package and additional benefits.

This job description in no way states or implies that these are the only duties to be performed by this employee.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status, or any other basis as protected by federal, state, or local law.