Human Resources Coordinator

Position

HR Coordinator

Department

Operations

Reporting Relationship

Manager, Human Resources

Dotted Line

Director, Finance

Status

Full-time; non-exempt

Overview

Reporting to the HR Manager, with a dotted line to the Director of Finance, the Human Resources Coordinator provides administrative and operational support for all aspects of HR, ensuring that day-to-day HR functions run smoothly. This position assists with recruitment, onboarding, payroll processing, employee recordkeeping, and training coordination while ensuring compliance with policies and applicable laws.

Duties & Responsibilities

Recruitment & Onboarding

• Develop, implement, and facilitate recruitment processes that support diverse teams, from frontline Ambassadors to administrative and professional positions.
• Collaborate with department managers to understand recruitment needs, position requirements, and qualifications for specified vacant position(s).
• Post and manage open positions on recruiting sites and other sourcing platforms.
• Screen and select qualified and interested applicants for interviews and connect viable candidates with hiring managers.
• Schedule interviews; oversee preparation of interview questions and other hiring and selection materials.
• Educate candidates on the interview and hiring process.
• Check references and credentials, verifying experience and backgrounds.
• Attend job fairs, campus events, and other networking opportunities.
• Follows up with applicants or hiring managers after the interview process to determine whether a placement can be made; collects feedback when placement is unsuccessful.
• Coordinate and conduct new employee orientation sessions to communicate organizational values, policies, procedures, and benefits.

HR Administration & Compliance

• Maintain accurate, complete, and confidential personnel files in both paper and electronic formats.
• Perform HR administrative functions such as filing, document management, and data entry in the HRIS.
• Administer and ensure compliance with EEO and other employment-related laws and regulations.
• Support annual HR audits and compliance reviews.

Training & Employee Development

• Coordinate and schedule employee training sessions, including logistics, materials, and attendance tracking.
• Maintain training records and ensure compliance with required certifications and continuing education.
• Assist with developing employee engagement and retention initiatives.

Payroll Administration

• Processes bi-weekly payroll, ensuring accuracy, timeliness, and compliance with wage and hour regulations.
• Maintains payroll records, resolves discrepancies, and responds to employee payroll inquiries.
• Ensures proper payroll-related funding and recordkeeping using payroll and accounting software, including entering transactions into QuickBooks and processing contributions through online portals for 401(k), FSA, and other benefit programs.
• Administers payroll deductions, garnishments, and other related transactions.

Qualifications

• 1-3 Years of HR or Administrative experience
• Knowledge of HR processes and Washington State employment regulations
• Excellent verbal and written communication skills
• Excellent organizational skills
• Proficiency with HRIS/payroll systems
• Experience in a non-profit setting
• Ability to create and implement sourcing strategies for recruitment
• Ability to work with individuals
• Ability to work with and recruit individuals who may or may not have had a past criminal background or addiction challenges

Characteristics

• Reflect the Downtown Seattle Association’s core values of Collaboration, Perseverance, Innovation, Excellence, and Integrity
• Commitment to a growth mindset
• Embrace the DSA mission and adjust for changing priorities as we create a healthy, vibrant downtown for all.

• 100% employer-paid
• Medical/Dental/Vision Coverage
• Life Insurance
• Long Term Disability
• Generous Paid Time Off
• 10 paid Holidays plus six paid personal days
• 12 remote workdays per year
• ORCA transit card
• First Choice Employee Assistance Program
• Flexible Spending Account (medical or dependent)
• Employer-Matched 401(k) Contribution with up to 5% Match