Administrative Assistant

Administrative Assistant

Full Time – Must be based in Washington, DC

About the Position:

Whistleblower Aid is seeking a motivated administrative assistant to strengthen our organization’s mission to support whistleblowers in the public and private sectors coming forward to defend our democracy. The successful candidate will be a selfstarter, willing to take on support roles across multiple teams and work flows at our small non-profit. Able to work in a fast-paced environment and liaise between organization executives, other team members, contractors and clients.

Hybrid position, with minimum two days in the Washington, DC office per week. This is a full time employee position.

Responsibilities:

• Scheduling and managing team calendars
• File management
• Data entry and database management and maintenance.
• Document preparation and drafting include correspondence, memos, agendas, etc
• Communications support such as collecting news clips and other online content, assisting on social media, and maintaining websites and other public content.
• Development support, such as donor and conference research, event coordination.
• Assist longer term organizational projects such as new system or vendor adoption
• Travel and expense reporting assistance
• Other duties as assigned

Qualifications for a successful candidate include:

• Ability to handle all information with absolute discretion and professionalism
• Professional writing skills
• Ability to meet deadlines
• A strong attention to detail and accuracy
• An ability to multitask under time pressure and pivot in a dynamic environment
• Strong interpersonal skills
• Experience working in related non-profit organizations, political campaigns, or congressional offices
• 3+ years professional experience in administration or other related roles
• Strong technology skills with an aptitude to learn new platforms: media management (e.g., Meltwater); Microsoft Suite (Outlook, Word, Excel, PowerPoint); Google Workspace (Docs, Sheets, Slides), WordPress

Benefits:

Comprehensive health, dental, and vision insurance, employer sponsored 401K plan with company match, generous Paid Time Off policy.

Candidates from diverse backgrounds are encouraged to apply.

About Whistleblower Aid:

Whistleblower Aid provides pro bono legal, advocacy, and communications support to government and private sector whistleblowers acting in the public interest. The organization’s lawyers have represented some of the most consequential national security and Big Tech whistleblowers in history, including the Facebook whistleblower Frances Haugen, the anonymous intelligence community whistleblower whose disclosures led to the first impeachment of President Trump, and others.

To Apply:

Email us at: hiring@whistlebloweraid.org

Please clearly state “Administrative Assistant” in the subject line of your email.

Please include with your application:

• Resume/CV
• List of three references

Comprehensive health, dental, and vision insurance, employer sponsored 401K plan with company match, generous Paid Time Off policy.