Operations Manager

RIFPC seeks a full-time Operations Manager – the primary objective of this position is to manage day-to-day operations of RIFPC and support the organization’s fi nancial and administrative success. The Offi ce Manager will be in regular communication with and support the work of the CFO by processing invoices and payments, developing and maintaining contracts with funders, partners, and vendors, and other organizational recordkeeping. This staff member will approach the role as an opportunity for continuous growth and improvement, and will exhibit professionalism, commitment, curiosity, and care for colleagues and community. This position is full-time (37.5 hours, with some required evening and weekend commitments) and hybrid, with regular remote and in-person engagement throughout Rhode Island.

RESPONSIBILITIES

• Financial Management
  • Communicate and support the CFO with invoicing, including entering incoming invoices in online invoicing system bill.com and preparing and sending outgoing invoices to funders
  • Collect and organize vendor documentation (1099, etc)
  • Process incoming payments and staff expense reimbursements
  • Regularly communicate with the CFO and provide updates to leadership team on the above
  • Ensuring compliance with financial policies when performing duties described
• Grant Management
  • Perform key administrative functions related to incoming grants, including supporting grant tracking and reporting
  • Assist Executive Director in preparation for board meetings as requested
  • Assist Executive Director in staff and consultant recruitment, selection, onboarding, and close-out processes.
• Vendor and Contractor Management
  • Support development of Requests for Proposals (RFPs)
  • Support development of contract documents
  • Coordinate digital signatures
  • Support contract amendments/updates, as needed
  • Maintain vendor/contractor files
• Communication
  • Manage shared organizational email accounts
  • Regularly check and respond to postal mail
  • Support updates to the organization’s website and listservs (Google Groups)
  • Support development of regular newsletter
  • Update printed and promotional materials
• Meetings
  • Support the Executive Director and other Senior Staff with scheduling, coordination and agenda development for organization-wide and board meetings
  • Note taking as needed
• Human Resources
  • Update employee records in payroll system
  • Support hiring processes including marketing/outreach and management of applicant communications

REQUIREMENTS

• Highly organized and detail-oriented
• A team player, pleasant to work with
• Able to manage multiple tasks of varying levels of complexity and with varying deadlines
• Excellent time management skills with a proven ability to meet deadlines and multitask
• Proven history of effective work and communication with vendors and contractors with diverse professional and cultural backgrounds
• 3+ years of relevant, progressively responsible experience in administration
• Excellent verbal and written communication skills
• Proficiency in Quickbooks, Microsoft Office Suite and Google Workspace
• Interested in non-profit management and developing deeper understanding of food, health, environment, economy, advocacy or related non-profit work preferred
• Desire to become more deeply involved in RIFPC mission-related work and to take advantage of relevant professional development opportunities preferred
• Bachelor’s Degree or equivalent professional education & training preferred

The Operations Manager reports directly to the Executive Director. They are expected to attend regular in person events and meetings across the state, and to be based in Rhode Island with a home offi ce location. They work closely with other staff, Council members, partners, and board members.

RIFPC offers a flexible workplace with a collegial environment, the salary range for this position is $62,000-$72,000 plus benefi ts including retirement contributions, a health insurance reimbursement, and generous vacation and paid time off. Please send a cover letter and resume to info@rifoodcouncil.org with the subject line: Operations Manager. Applications received before December 5, 2025 will be given preference.

Qualified candidates will be contacted by phone and email. Employment history and/or background check including 3 references are required of final candidates. The RI Food Policy Council is an Equal Opportunity Employer and values the benefits of a diverse organization. We encourage applications from individuals who believe they possess the key competencies and can demonstrate ability to execute the responsibilities, even if they do not have every listed qualification/skill.

Retirement contributions, a health insurance reimbursement, and generous vacation and paid time off