Nonprofit
Details
Description
About AJC
American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. From world capitals to college campuses, AJC works with leaders across society to stand up for Israel; confront antisemitism, no matter the source; and uphold the democratic values that unite us. In the wake of Hamas’ October 7 attack—the worst massacre of Jews since the Holocaust—AJC has mobilized its global network to tackle the unprecedented threats facing world Jewry. Join us. Together, we can shape a new future for Israel and the Jewish people.
Your Department
The Office of the CEO (OCEO) represents a core team that supports the CEO in his capacity as Chief Executive Officer of a global, non-governmental agency with more than 300 employees on four continents, relations with government officials at the highest levels around the world, and an annual budget of more than $90 million.
Your Department
The Office of the CEO (OCEO) represents a core team that supports the CEO in his capacity as Chief Executive Officer of a global, non-governmental agency with more than 300 employees on four continents, relations with government officials at the highest levels around the world, and an annual budget of more than $90 million.
Your Impact
The Deputy Chief of Staff (DCS) provides critical operational, administrative and data and analytic support to the Chief Executive Officer. This role requires exceptional organizational, communication, and interpersonal skills, professional maturity, discretion, and a deep commitment to the values and goals of AJC. The DCS serves as a trusted partner, with the CEO, and the Chief of Staff to the CEO, ensuring the CEO’s time is maximized, and strategic priorities are advanced.
The DCS together with the Chief of Staff to the CEO, serve as gatekeepers to the CEO and will ensure that the department's operations run smoothly and efficiently.
Your Role
- Support the execution of the OCEO’s strategy, goals, objectives, and action plans
- Serve as a main point of contact for AJC colleagues and external stakeholders to the OCEO & act as an overall gatekeeper for access to CEO, exercising independent judgement on prioritization of incoming requests
- Organize, prioritize, and manage large volume of incoming and outgoing communications (phone calls, email, and mail) for the CEO:
- Facilitate, under the COS’ direction, the internal communications structure ensuring seamless information flow between the CEO and
- Senior leadership -- serve as the lead on CEO inbox tracking, management and follow-up
- Respond in a timely fashion to inquiries and requests from internal and external stakeholders; and prioritize responses and implement requests in alignment with OCEO priorities, in consultation as needed with the Chief of Staff
- Oversee CEO scheduling and under the COS’ direction:
- Create a strategic and organized scheduling system for CEO meetings and appointments and maintain CEO calendar – ensure appropriate prep materials from other staff have been assigned, reviewed, returned and inputted into calendar and/or other systems as applicable.
- As part of overall scheduling ensure tracking mechanism for repeated events – weekly, monthly, annual and related in partnership with appropriate teams (HR, Development, COS etc.)
- Draft and send meeting thank you notes or other follow-up correspondence,
- Arrange complex and detailed international and domestic travel plans, itineraries, and agendas; proactively support the CEO and Chief of Staff in preparing for such travel.
- Organize and support CEO security in partnership with Director of Security as part of scheduling coordinating
- Audit, organize, and streamline OCEO existing fragmented data across multiple platforms, systems (SharePoint, Teams groups, google drives etc.), spreadsheets, emails etc., including but not limited to:
- Organize and maintain department documentation files; contacts and mailing lists
- Execution and other tracking/reporting projects as assigned for the CEO and COS
- Develop standardized data collection protocols and quality assurance processes for data coming in and out of OCEO;
- On behalf of CEO engages with Razor’s Edge, CRM and other Agency wide systems to extract and analyze data to create preliminary reporting for CEO
- Prepare initial drafts or summaries for CEO on various topics for internal and/or external meetings
- Attend meetings on behalf of OCEO as assigned, take notes and report back to Chief of Staff/CEO
- Project manage and execute on the logistics for assigned projects, events, and meetings
- Organize, manage and process CEO expense reports in compliance with AJC policy
- Stand in for COS, during periods of leave or as otherwise needed/requested including accompanying the CEO on domestic or international travel.
Supervisory Role
- Individual Contributor
Education, Training, and Experience
- Bachelor's degree
- Minimum of 5 -7 years of experience and advanced job skills and knowledge
Knowledge, Skills, and Abilities
- Passion for the mission, goals, and objectives of AJC
- Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
- Ability to hold and maintain confidential information
- Self-Starter, ability to work independent, but also collaboratively, ability to build and/or enhance existing systems
- Knowledge of and comfort with data and analytics
- Capacity to multitask and work in a fast-paced and changing environment; Maintain calm under pressure and adaptable to changing priorities
- Demonstrates professionalism and high standards of conduct – represent the CEO and organization with professionalism and integrity
- Experience supporting and participating in a fast paced-C-Suite Executive
- Ability to anticipate CEO needs and proactively problem solve
- Ability to work collaboratively with individuals from diverse backgrounds
- Excellent communication skills (written, verbal, and active listening)
- Strong organization and project management skills, including the ability to set priorities and meet deadlines
- Excellent attention to detail and follow-through
- Strong Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
- Physical Demands
- Office employees:
- Remaining in a stationary position, often sitting or standing for prolonged periods
- Repeating motions that may include the wrists, hands, and/or fingers
- Communicating with others politely and efficiently to exchange information
- Moving about to accomplish tasks or moving from one worksite to another
Disclaimers
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of
the employer and the requirements of the job change.
Compensation
The salary for this position is $85,000 to $105,000 depending on relevant experience and location.
Benefits
Regular Full-time employee benefits:
- Medical, vision, and dental plans
- Flexible Spending Account options
- Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
- Paid Holidays (many Federal and major Jewish Holidays)
- Hybrid work schedule
- 403(b) participation, after one year of employment
- Transit plan
- Competitive Paid Parental Leave
- After applicable waiting or probationary periods have been met
Please submit your application to: Sophie Mirviss https://ajc.hire.trakstar.com/jobs/fk0z1kp?source=
AJC is an equal opportunity employer.
Benefits
Regular Full-time employee benefits:
- Medical, vision, and dental plans
- Flexible Spending Account options
- Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
- Paid Holidays (many Federal and major Jewish Holidays)
- Hybrid work schedule
- 403(b) participation, after one year of employment
- Transit plan
- Competitive Paid Parental Leave
- After applicable waiting or probationary periods have been met
Location
How to Apply
