Human Resources Assistant (Spanish Speaking Required)

Maryknoll Sisters of St. Dominic, Inc., is a congregation of Catholic religious sisters who have served as missionaries since 1912, when we became the first group of Catholic sisters in the United States founded for overseas mission. Today, we have more than 200 sisters serving in 18 places around the world and throughout the United States, including at our Center House in Ossining, N.Y. Our sisters and lay staff work as collaborative partners to realize our mission: “Co-creating a one earth community where the values of whole-making, mission and contemplation are being lived out.”

POSITION SUMMARY

The Human Resources Assistant is responsible for assisting and supporting the Human Resources Manager with various personnel functions related to recruitment and hiring, compensation, employee benefits, employee relations, health and safety of personnel, staff development and training, and employee policies of Maryknoll Sisters Mission Services.

The Assistant is responsible for understanding and interpreting Maryknoll Sisters policies, procedures and practices, and for answering general questions and inquiries in all areas of Human Resources for lay employees and Sisters.

In the absence of the Human Resources Manager, the Assistant maintains office functions and continues with assigned duties.

ESSENTIAL FUNCTIONS LISTED IN PRIORITY

1. Employee Relations:

• Reviews Maryknoll Sisters policies and procedures with all new and current employees upon hire and as questions arise.
• Assists employees and researches information regarding benefits including health, dental, pension plan, and other benefits as needed with current benefits Broker(s).
• Handles phone and e-mail inquiries regarding position vacancies.
• Assists with conducting interviews, and as needed, translates questions and benefit information into Spanish.
• Conducts individual new employee orientation on first day of hire and coordinates follow up with payroll and department Supervisor/Manager.
• Assists in exit interview process.
• Functions as a primary customer service point of contact for staff requests and questions.

Administrative Functions:

• With the Human Resources Manager, coordinates the Maryknoll Sisters employee benefits program which includes medical, dental, vision, life insurance, Employee Assistance Program, the Archdiocesan Pension Plan, Tax Deferred Annuity, and optional benefits.
• Coordinates pre-employment screening including background checks, reference checks, employment verification and pre-employment physical.
• Schedules interviews and meetings with applicants and managers/supervisors.
• Assures compliance with COBRA, FMLA, Workers’ Compensation, Disability, and Leave of Absence guidelines by preparing letters and other paperwork, as directed.
• Processes paperwork for new employees as well as terminations and submits appropriate documentation to Payroll Office.
• Calculates and inputs into

ADP Workforce Now time off allocations for new employees and those with a change in status and forwards Payroll Change form to Payroll Office.

• Maintains HR portions of

ADP Workforce Now by inputting and updating employee data. Backs up changes with the Payroll Office.

• Assists with clerical and organizational duties for all Human Resources events i.e. Employee Recognition, benefit consultant visits, and Holiday events.
• Verifies I-9 information and maintains current books.
• Completes monthly reports regarding employee status and changes.
• Maintains employee files in compliance with applicable legal requirements; Prepares files for audits.
• Generates status change notifications such as tax information, salary assignments, title change, etc. and forwards these changes to the Payroll Office.
• Completes annual reporting for the U.S. Equal Employment Opportunity Commission (EEO-1 Report) and Archdiocese of NY Pension Office.
• Responds to requests from government and private agencies regarding employment verification for employees.

OTHER FUNCTIONS

1. As directed, assumes certain responsibilities for the Human Resources Office in the absence of the Human Resources Manager to ensure continued smooth functioning.
2. Provides back-up for the Payroll Clerk, as needed.
3. Handles special projects and assists as needed.
4. Other duties as assigned.

EXPERIENCE REQUIRED

Minimum of 3-5 years of experience in Human Resources required.

Intermediate level computer skills with good working knowledge of Outlook, Word, Excel, and ADP Workforce Now.

PHR or SHRM-CP Preferred

MINIMUM FORMAL EDUCATION REQUIRED:

Associate or bachelor’s degree, preferably in Human Resources or Business Administration.

Full benefits offered. Generous time off benefits. Summer Hours. Pension Plan.

Spanish