Accounts Receivable Specialist

Scope & Purpose

The Accounts Receivable (AR) Specialist is a key member of the Accounting Team, responsible for managing the flow of all donations and program sales income. This role combines precision, problem-solving, and collaboration—ensuring that every deposit, transaction, and revenue stream is recorded accurately, documented thoroughly, and reconciled seamlessly across systems in partnership with teams throughout the organization.

This is a full-time, non-exempt position reporting to the Accounts Receivable & Project Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8am-5pm Monday-Friday. Some nights and weekends may be required. The Accounts Receivable Specialist will office at Community First! Village located at 9301 Hog Eye Road, Austin, TX 78724.

Duties & Responsibilities

• Responsible for the daily donation processes of incoming funds including cash, checks, ACH, credit card, employee giving and stock
• Record daily deposit transactions in Sage Intacct Accounting System
• Coordinate closely with Relationship & Giving Team to ensure accurate and proper documentation
• Record program sales income from multiple software systems including Square, Shopify, and Eventbrite. This includes organizing, summarizing, and recording data in Excel and Sage Intacct.
• Maintain Capital Campaign donation portfolio reporting, analysis, and reconciliation
• Maintain donation pledge receivables and reconcile with Salesforce CRM system
• Record accounting entries for stock donations and prepare broker account monthly reconciliation
• Monitor revenue accounts activities and review AR general ledger detail for accounting accuracy completeness, and compliance
• Work closely with Grant Manager to keep track of grant donation and grant supporting documentation
• Maintain monthly reconciliation between Salesforce CRM system and Sage Intacct Accounting System
• Provide AR accounting support to seven food truck communities
• Complete tasks for month end close, bank fund transfer entries, and intercompany payments record from seven MLF affiliated truck communities
• Record internal sales between programs for organizational events
• Assist and support annual external audit process
• Assist in monthly sales tax filing and payment process
• Support the accounting team on special projects
• Other duties & responsibilities as needed

Knowledge, Skills, Abilities & Principles

• MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
• Commitment to serving those who have experienced homelessness and personal alignment with MLF’s vision, mission, core values, and goals.
• BA/BS degree in Accounting or relevant field certificate preferred
• 2-3 years’ Accounting work experience
• Experience working within an accounting software system (Sage Intacct preferred)
• Excellent organizational and project management skills
• Excellent written and verbal communication skills
• Attention to detail, strongly analytical, and creative problem solving skills
• Advanced Excel knowledge
• Must have a valid driver’s license

Work Environment & Physical Demands

• Ability to work at a computer for prolonged periods
• Ability to move about all phases of Community First! Village

MLF PURPOSE & VISION

We empower communities into a lifestyle of service with the homeless.

MLF MISSION

We provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.

GOALS

• Transform the way people view the stereotype of those who find themselves homeless
• Reconnect the homeless to self, family and community
• Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work
• Connect human to human, heart to heart through the fellowship of food and hospitality
• Inspire people into a lifestyle of abundance by giving their best first

BELIEF STATEMENTS

The vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family:

• God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life
• By virtue of being created by God in His image, we are all called to live in community and relationship with Him through each other
• The family is the original cell of social life
• You shall love your neighbor as yourself
• All members of the human family are equal in dignity
• The Lord God took the man and settled him in the Garden of Eden to cultivate and care for it. Gen 2:15

CORE VALUES

MLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around.​

​​This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart.​

​​Each individual’s openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:

• Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
• Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
• Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
• Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.

Benefits

• Day one 100% Employer paid, Health, Dental, Vision, Life, STD & LTD Insurance
• Generous Paid Time Off & Holiday Pay
• Matching 401(k) Retirement Plan
• Corporate Discount Program
• Professional Development Opportunities
• Employee Assistance Program
• Paid Parental Leave
• Wellness Partnership Benefits