Bookkeeper (Part-Time / Hybrid)

POSITION TITLE: Bookkeeper (Part-Time / Hybrid)

(14-20 hours/week, with occasional additional hours as needed)

REPORTS TO: Deputy Director of Operations

FUNCTION: Responsible for day-to-day bookkeeping and financial recordkeeping that supports the Museum’s operations and compliance, including managing the QuickBooks Online accounting system; ensuring accurate, timely financial reporting and reconciliation; and supporting audits and tax filings.

COMPENSATION $30-$32 per hour

POSITION RESPONSIBILITIES:

Bookkeeping & Transaction Management

• Manage day-to-day bookkeeping in QuickBooks Online, including recording and paying bills (checks and autopay), tracking online transactions (events and memberships), credit card activity, payroll entries, and other recurring journal entries.
• Record POS activity, cash receipts, bank deposits, and transfers between bank and investment accounts.
• Oversee internal cash-handling procedures to ensure accuracy and compliance.

Reconciliations & Account Management

• Conduct monthly reconciliations of bank, credit card, POS, and investment accounts.
• Reconcile grants, prepaid expenses, deferred revenue, and other balance sheet accounts.
• Maintain the Chart of Accounts, fixed asset schedule, and Asset Management Workpaper.

Reporting & Financial Oversight

• Prepare monthly financial reports, including Profit & Loss, Balance Sheet, and Cash Flow statements.
• Support accounting for grants and special projects as needed.

Audit & Compliance Support

• Organize documentation, prepare schedules, and create reports for the annual external audit and Form 990 tax return.

JOB REQUIREMENTS:

• Minimum 3 years bookkeeping experience, preferably in a non-profit organization
• Proficiency with QuickBooks Online and Excel
• Experience preparing audit schedules
• Excellent analytical, organizational, and communication skills
• Familiarity with an e-commerce environment and Square POS a plus
  • Positive, good-humored, supportive and team-focused attitude.

EDUCATION:

BA in Accounting, Finance, or related experience.

WORK CONDITIONS

Job may be performed onsite or hybrid. The position will require employee to lift, bend, stoop, walk, speak, and stand, as well as operate basic office equipment.

All Fairfield Museum employees are required to undergo a criminal background check and must be eligible to work in the U.S.

TO APPLY:

Please submit a resume and letter of interest detailing your work experience. All cover letters and resumes should be sent as ONE PDF DOCUMENT titled “Last Name First Name Cover Letter & Resume” to search@fairfieldhs.org. Please put Bookkeeper in the email subject line. Applications will be accepted until the position is filled.

ABOUT THE FAIRFIELD MUSEUM:

The Fairfield Museum & History Center is a vibrant center of community life that welcomes more than 34,000 annual visitors, a prominent center for the study of arts and humanities, and an award-winning educational center that serves more than 5,200 students. Our mission is to inspire civic engagement by celebrating the diverse history of our region and its people. As a dynamic public forum, we believe in the power of art and humanities to inspire the imagination, stimulate ideas, and build a better society.

To learn more, visit www.fairfieldhistory.org.

EQUAL OPPORTUNITY EMPLOYER:

Fairfield Museum is committed to building an inclusive culture that reflects the full diversity of the communities we serve and provides equal employment opportunities to all employees and applicants for employment. The Museum prohibits discrimination and harassment of any type due to race, color, sex, sexual orientation, gender identity or expression, age, creed, religion, national origin, citizenship status, disability status, ancestry, marital status, veteran status, medical condition, or any other characteristic protected by local, state, or federal laws.

All offers of employment are contingent upon a satisfactory background check.