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Program Coordinator
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Description
Please note that this is a Full-time position, but this is open to discussion for the ideal candidate.
Applications will be reviewed on a rolling basis.
Role Overview
FQxI is seeking a Program Coordinator to provide project-specific administrative management and support for the Foundational Answers project, along with other administrative duties as needed. The Foundational Answers project is comprised of ~30 teams of contractors (scientists) who will research and develop dynamic reviews and papers.
This position reports to the Foundational Answers grant director (TBD) and the Chief Operating Officer.
Key Responsibilities
The Program Coordinator will provide support in planning, organizing, and executing projects. They will serve as a central point of contact and will manage administrative, operational, and budgetary tasks to ensure project goals are met within established timelines. This includes the following responsibilities:
- Act as the Foundational Answers contractors’ central point of contact for deliverables.
- Guide contractors through the paper review process with the Managing Academic Editor.
- Monitor contractor performance and progress to ensure deliverables are completed and on schedule.
- Maintain comprehensive, well-organized records of project activities, schedules, and decisions.
- Coordinate schedules for meetings, distribute meeting agendas before, and action items after.
- Participate in weekly meetings (virtual) to provide project updates, including roadblocks.
- Coordinate with other teams at FQxI to ensure integration of efforts, especially in communication with FQxI Members.
- Track and manage project-related expenses as needed to ensure the project stays on budget.
- Provide logistical support for in-person meetings and events as needed.
- Prepare project updates for grant reporting.
- Provide general support to FQxI lead team members as needed.
Required Qualifications:
- A bachelor's degree and at least three years of related project administration experience, or an equivalent combination of experience, education, and training.
- Ability to work independently and proactively.
- Ability to support multiple projects and manage their workflows with minimal supervision.
- Strong collaboration skills.
- Strong attention to detail and accuracy.
- Strong interpersonal and communication skills.
- Exhibit a flexible, problem-solving approach and adapt to evolving needs.
- Proficiency with office software (e.g., Microsoft Office Suite, Google Suite) and project management tools
- Expertise in data management and analysis using Excel and/or Google Sheets
- Proficiency with common file management and cloud storage platforms (e.g., Google Drive, Dropbox).
Benefits
Benefits are dependent on location.
A flexible, remote working arrangement and intellectually vibrant environment.
Please note that there is the possibility of continuing this position beyond 2028 for the right candidate.
Level of Language Proficiency
English
Location
Associated Location
How to Apply
To Apply
Please submit the following via FQxI's Program Coordinator job page.
- A CV.
- A cover letter describing your interest and skill set that aligns with this role.
- Three work references.
- Submit 2 samples:
- Email correspondence with vendors, clients, or partners for a previous project. (redact names or other information as needed). PDF not to exceed two pages.
- Project request form: create a sample registration form for a conference, using the ~30 teams referenced earlier as the audience. Use any free online form tool to do this. Share the form link.
