Administrative Coordinator

Hours: Part Time (8-12 hours per week)

Location: This part-time position is predominantly remote but requires weekly visits to downtown Oakland office. Occasional further travel is required.

Reports to: Administrative Manager

ABOUT US

California School-Based Health Alliance (CSHA) is the leading voice in California for the movement to put health care where kids are—in school. We are committed to school-based health as a strategy for increasing health equity and reducing educational disparities. We are also committed to developing school-based health practices that go beyond traditional medical care and incorporate public health approaches to changing the social determinants of health. We are advancing school-based health through advocacy, trainings, technical assistance, strategic communications and special events. Please review our website to learn more about our work: www.schoolhealthcenters.org.

POSITION SUMMARY

The California School-Based Health Alliance (CSHA) is seeking a part-time Administrative Coordinator to support our team of 10 staff across California. Our work provides support and training to school-based health and wellness centers across the state so that more young people have access to health services. This new position would support the work of the organization by maintaining the Oakland office, ordering materials and food, and generally ensuring the efficiency of the team. They would be expected to function independently under the general supervision of the Administrative Manager. Hours are flexible and there is a possibility to increase them over time.

ESSENTIAL FUNCTIONS

• Order office supplies and maintain supply inventory.
• Serve as the main staff point person for general office and space issues.
• Manage occasional special projects as needed.
• Perform light office maintenance and other general office tasks as assigned.
• Assist with mailings.
• Assist with human resources activities, including processing paperwork, filing, and research.
• Coordinate the organizational calendar, support with staff travel arrangements, and schedule meetings.
• Coordinate the purchasing of materials, supplies, and materials for CSHA events (e.g., tours, site visits, thank you gifts, etc.)
• Data entry for school health contacts.
• Coordinate and ship materials and items as needed
• Provide administrative support for expense tracking and credit card reconciliation processes
• Other duties as needed

IDEAL COMPETENCIES

• Bachelor’s Degree and at least one year of related experience or three years of relevant experience.
• Ability to multi-task, work under deadlines, and maintain high professional standards.
• Strong computer skills, proficiency with Google Suite, Zoom, Adobe.
• Ability to come to downtown Oakland office at least once/week .
• Ability to lift 20 lbs.
• Interest in education and/or health care preferred.

How to Apply:

Applicants should email a resume and thoughtful cover letter to jobs@schoolhealthcenters.org. Please include Admin Coordinator 2025 in the subject of your email. Only those being considered will be contacted. No phone calls please.

The California School-Based Health Alliance is an equal opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental or physical), gender identity or expression, genetic information, marital status, medical condition, military veteran status, national origin, political affiliation, pregnancy, race, religion or creed, sex, sexual orientation, or any other factor that is not related to the job.

Flexible schedule