Administrative Officer

Job Description:

General Administrative Support

• • Provide meeting management and company event support for the Executive Director and for organization wide initiatives. This includes coordinating meetings as requested (in person, phone calls, and zoom); creating agendas for various meetings, helping to manage weekly staff meetings; and planning staff events.
  • Provide administrative support to the Executive Director as requested, including calendar management, scheduling meetings, communications drafting, travel cost comparisons, and conference calls.
  • Help staff stay abreast of important calendar items by sending out periodic reminders (e.g. holiday reminders, password change reminders, meeting reminders, etc.)
  • Conduct other administrative duties such as attending meetings and taking notes; keeping an organized system for filing business records; researching and compiling data to prepare documents for review by various stakeholders; document filing/printing/mailings; ordering office and technology supplies as needed; organizing and purchasing staff gifts for holidays and other special occasions.
  • Conduct research and execute special projects and tasks as assigned.

Special Projects

• • Manage LWOB’s Student Divisions and plan the annual Rule of Law Innovation Challenge competition and final event (in London).
  • Assist with sending timely thank you notes to donors and tracking communication in the organization’s database.
  • Assist with Board Meetings (especially with sending out Board Packages and Board Welcome Packages for new members)

• REQUIREMENTS
  • Bachelor’s Degree preferred
  • Ability to travel domestically and, potentially, internationally
  • Based in the Washington, DC Metro area
  • 1-2 Years Experience in administrative work, preferably in a nonprofit setting.
  • Strong interest in the Lawyers Without Borders mission promoting human rights and the rule of law causes and/or in nonprofits.
  • Ability to manage programs and work with people from diverse cultures and backgrounds.
  • Highly organized with experience managing schedules, communicating with high level officials and other professionals, and planning events and/or meetings.
  • Ability to prioritize assignments; to multitask effectively; and to maintain attention to detail.
  • Ability to prioritize and collaborate on various organizational activities. Commitment to excellence and problem-solving, efficiently and when working under deadlines.
  • Demonstrated ability to work independently, exercise good judgement and handle sensitive and confidential information with discretion.
  • Experience with Salesforce and Microsoft Suite a plus, technical aptitude a must.
  • Excellent written, verbal, and interpersonal skills.
  • English fluency required; fluency in other languages viewed favorably.

This position is primarily remote although occasionally in office time may be required.

Health insurance, Retirement Saving Plan, Flexible work (hours and location), relaxed dress code, paid time off and holidays, floating holidays, hybrid work environment, and bonuses (discretionary).

English fluency required; fluency in other languages viewed favorably.