Grants Associate

The Grants Associate is a key member of the foundation team responsible for executing the administrative and technical aspects of the grantmaking process. This role supports the full grant lifecycle from application through payment. Working collaboratively across teams, the Grants Associate helps strengthen systems, improve processes, and support consistent, efficient, and responsive grantmaking practices. Skyline Foundation is growing, and we are looking for someone who thrives in a dynamic environment by proactively building, improving, and adapting processes. This is a new role to help grow our operational capacity and excellence.

Responsibilities

Grants Management (50%)

• Execute the full grant lifecycle from application through payment. This includes compliance checks, data entry, drafting grant letters, and processing payments

• Partner with the Grants & Knowledge Manager and finance team to issue and track grant agreements, award letters, communications, electronic payments, follow-up forms, and other required documents

• Provide timely communications and support to nonprofit partners • Support ongoing improvements to the grantmaking process by incorporating grantee and staff feedback

• Maintain core grant cycle materials, including applicant summaries, letter templates, and grant guides • Review grant records and communications for clarity, accuracy, and consistency

• Prepare documentation for internal records

Database Management (25%)

• Maintain the grants management system, Temelio, in partnership with the Grants & Knowledge Manager, ensuring all processes align with internal policies

• Work with Grants & Knowledge Manager to update grants management system settings, workflows, and templates as needed

• Maintain the accuracy and integrity of the grants management system through regular updates and quality checks

• Troubleshoot system issues and provide technical support to applicants, grantees, and internal team members

• Train and support staff in using database tools effectively

• Partner with Program Associates to ensure grant and organizational records are complete and up to date

Data Reporting (15%)

• Support annual audit fieldwork in collaboration with accounting partner

• Upload and maintain accurate grant information on the organization’s website

• Provide input for process improvement and documentation

• Create internal reports to support grant review and decision-making

• Complete regular updates to grant-related sections of the website to ensure accuracy and clarity

Organizational Collaboration & Process Improvement (10%)

• Participate in foundation staff-wide activities to continuously improve foundation processes, build collegial culture and encourage cross-departmental learning

• Collaborate and share information with colleagues within the foundation through active use of foundation knowledge management systems

Fluent in spoken and written English