Philanthropy Assistant

Organization Summary

As the leading nonprofit, nonpartisan philanthropic partner of the National Park Service, Trust for the National Mall brings expertise, private funding and in-kind support to time-sensitive restoration and sustainability projects, mobilizes volunteers, and provides educational opportunities to ensure that the National Mall endures and evolves as a vibrant space for all. With over 36 million visits annually to the National Mall, combined with aging infrastructure and the need for better visitor amenities throughout the park, the Trust is helping the National Park Service tackle the more than $800 million needed for critical repairs and improvements.

The Trust is at an exciting time in our history as we gear up for the nation's 250th anniversary. We are a small but growing team and a fast-paced and dynamic environment. We offer competitive salaries, a comprehensive benefits package, and generous time off policies.

Brief Position Summary

The Philanthropy Assistant's primary role is to provide administrative support to the Vice President of Philanthropy in achieving the annual fundraising and campaign goals of the Trust. At times, this may include support for the Philanthropy leadership team and/or collaborative work with other teams. The Philanthropy Assistant also works closely with the Director, Office of the President & CEO to facilitate internal and external meetings and activities. Additional responsibilities include coordinating team activities, event support, moves management, and meeting preparation.

Salary Range: $51,000 to $55,000

Responsibilities

Executive Support (70%)

• Provide direct support to the Vice President of Philanthropy to ensure efficient use of time and attention; use discretion to prioritize requests, manage calendar to ensure all appointments and meetings are efficiently scheduled, make travel arrangements and dining reservations, and negotiate with other schedulers.
• Prepare materials and information in support of donor meetings; submit research requests, deliver meeting preparation materials, and assemble collateral packets.
• Schedule internal meetings that require the Vice President of Philanthropy's attendance, including meetings across teams, monthly development committee meetings, and 1:1's with direct reports.
• Coordinate meetings, travel, and logistics as needed to support the Director, Office of the President & CEO.

Campaign and Other Administrative Support (20%)

• Assist with moves management; ensure that contacts, interactions, and conversions are properly logged and prepare reports for the Philanthropy leadership team when assigned.
• Provide other administrative support for the Trust's philanthropic efforts as needed; assist with meeting agendas and minutes, support the Philanthropy team's reporting of goals and metrics, and collaborate with other teams in support of special events and campaigns.

Team Building (10%):

• Actively participate in building organizational and team culture aligned with the Trust's values.
• Model collaboration and teamwork by performing other duties as assigned and/or approved.

Key Skills

• Demonstrated proficiency in planning, arranging, and supporting meetings and domestic travel as necessary.
• Experience in scheduling with high-profile individuals and corporate relations teams is beneficial.
• Ability to effectively manage team dynamics and adeptly prioritize tasks while maintaining necessary scheduling boundaries.
• Proficiency with office productivity tools (Office 365 or Google Suite) is required, with an emphasis on Outlook, SharePoint, Teams, Word, Excel, and PowerPoint.
• Familiarity with Salesforce or similar CRM platform is highly beneficial.
• A commitment to integrity and professional ethics in working with confidential donor information as this requires discretion, ethical awareness, and strict compliance with privacy and security practices.
• High emotional intelligence.
• High energy and enthusiasm, with the ability to thrive in a dynamic and fast-paced environment.
• Passion for and commitment to the Trust's mission and values.

Key Competencies

• Strong organizational skills and attention to detail.
• Ability to prioritize and manage time and multiple tasks effectively while keeping another's tasks organized.
• Strong written and verbal communication skills are essential for drafting emails, handling inquiries, interacting with internal and external stakeholders, and preparing briefings and reports.
• Proactive collaboration and ability to anticipate needs with a flexible mindset.
• Strong interpersonal skills and a positive and supportive attitude.

Education

• Some post-secondary education or administrative certification is desired; the appropriate level of education may vary depending on the extent and relevancy of professional experience.

Experience

• Candidates should have the equivalent of at least 2 years of full-time experience providing similar scheduling and data support.
• Some experience in a nonprofit fundraising environment is preferred.

Application Instructions

• Please submit a cover letter with your resume. Please visit our website at www.nationalmall.org for more information about the Trust.
• If you don't meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role's requirements.
• We welcome you to inform us confidentiality if you require any special accommodations to be considered for employment at the Trust. Contact us at information@nationalmall.org to notify us of any needs related to completing the job application.
• Applications for this position will close after four weeks or once 75 applications are received, whichever comes first.

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Medical, Dental, Vision, Life Insurance, 401K, Hybrid Work Environment, 20 PTO Days, and Unlimited Sick Days