O+ CLINIC ADMINISTRATOR

ABOUT O+

Launched in 2010 in Kingston, NY by a small group of artist-activists, doctors, and a dentist, O+ Festivals are weekend long events that bring muralists, musicians and performers, art shows, and movement workshops into a community. In exchange, these artists receive a variety of health services donated by doctors, dentists and complementary care providers at the O+ Wellness Clinic. Now entering O+’s 16th year, the organization now operates year round including art, music and wellness programming for the public as well as a NY State licensed PLLC (Medicine for Artists), providing exchange based healthcare services to our creative community. O+ continues to build resilient communities through a culture of care that values everyone's contribution to individual and collective wellbeing.

WHAT YOU’LL DO

The role is currently a part-time salaried position (avg. of 20 hours/week) with a possibility of expansion to a full-time salaried position in the future, contingent on funding and performance.

Your tasks will include, but are not limited to:

• Fielding alumni requests for care and providing referrals for alumni to pathways to care including Medicaid/Medicare, local healthcare institutions, O+’s network of providers, telehealth, etc.
• Proactive procurement of providers for our Exchange, in response to specific requests
• Assisting with clinic related outreach (with a focus on providers and patients)
• Participating in the development of language and protocols related to wellness/clinic operations; including forms, intake procedures, social media content, email communications, website info, etc.
• Taking part in a weekly Wellness Circle meeting with O+ Medical Director and associated team members (approx. 1 hour)
• Acting as first person of contact for partnered care access initiatives
• Collecting/documenting/vetting all provider agreements (Exchange, code of conduct, licensure, others), insurance coverages, coordination preferences and promotional materials
• Participating in clinic event coordination, scheduling, data, vetting, appointment management, and assessment
• Primary care provider coordination, scheduling, data organization
• Patient coordination, scheduling, communication/follow-up
• Participating as a representative of year round services in the O+ Festival Clinic
• Acting as an ambassador with providers and the public at large to O+s mission and the positive impacts of the year round exchange for care
• Ensuring HIPAA Compliance throughout all tasks

What you’ll bring:

• Data organization and analysis, and facility with spreadsheets
• Dedication to, and comfort with, accurately representing the parameters, limitations, protocols, etc. of the clinic and organization
• Background in healthcare administration a plus
• Knowledge of EMR management a plus
• Bilingual in Spanish/English a plus

MORE ABOUT THE ROLE

The O+ Team works within a shared leadership model. Your participation in this structure will be integral to the sustainability, growth and health of the organization. The organization utilizes a flat compensation model in which all salaried staff members are compensated at an equivalent hourly rate. This equates to approximately $32,307.50 annually. This part-time, salaried position includes paid time off, long term access to sabbatical, and health benefits. Please note, salary negotiations will not be a part of the hiring process as a result of this predetermined structure. O+ recognizes that you may need flexibility in your work schedule and need to work remotely at times.

We believe that art, music, and wellness should be inclusive and accessible. O+ is an equal opportunity employer. We are committed to being an organization that is inclusive and equitable for all. This commitment aligns with our ongoing work to dismantle structures of racism and oppression within our organization and work, which we expect all team members to participate in. We actively seek applicants from many backgrounds, including but not limited to people with disabilities, BIPOC, LGBTQIA+ people, formerly incarcerated people, Veterans, first- or second-generation immigrants, and people from low-income families.

Candidates should send a resume, a minimum of two professional references (relevant to the requirements of this position) and a cover letter addressed to the O+ Team at info@opositivefestival.org with the subject line of “Clinic Administrator”. In your cover letter, please let us know how the mission of O+ is reflected in your work and/or values, as well as the unique qualities and experience you would bring to this role. The priority deadline for applications is March 1st, 2026.

This part-time, salaried position includes paid time off, long term access to sabbatical, health benefits, and a phone subsidy.

English, Spanish (a plus)