Operations Coordinator

Who We Are

The Hispanic Federation (HF) is the nation's premier Latino nonprofit membership organization. Founded in 1990, HF supports Hispanic families and strengthens Latino institutions through grantmaking and direct services in the areas of education, health, immigration, civic engagement, economic empowerment and the environment. Values that drive our work include equality, fairness, diversity and empathy.

Hispanic Federation’s Puerto Rico (HF PR) Office opened in 2017. Since then, over $53 million dollars have been invested in community outreach projects, programs, and initiatives on various topics such as: renewable energy, agriculture, food security, housing, community development, local economic development, health, public policy, and advocacy, among others. Throughout HF’s history, and particularly in Puerto Rico, the organization has been proactive in identifying, sympathizing with, and supporting communities in emergencies and recovery processes.

Who We Seek

The Hispanic Federation seeks an Operations Coordinator for HF’s Puerto Rico office. This position will support our day-to-day activities, operations and program staff. Must be a team player, highly detail-oriented, a self-starter, and able to accurately complete a range of administrative tasks necessary for successful and timely project management and other related logistics.

The successful candidate will have the ability to manage multiple tasks and priorities effectively, a proactive approach to identifying potential issues and devising effective solutions, and familiarity with various tools and technologies used in operations management.

The position is on site and will require daily presence in the San Juan, Puerto Rico office. This position is time limited and is set to expire after two (2) years with a possibility for remaining on board if additional funding is secured.

Reports to: Director of Operations

Location: San Juan, Puerto Rico

Job Duties and Responsibilities

• Provide support to coordinate meeting and event logistics for convenings within HF’s offices and support convenings in third party locations.
• Manage office operations and systems and ensure a clean, organized, and welcoming environment.
• Track office supplies and maintain and updated equipment inventory, assist with distribution and logistics of supplies and other materials as necessary.
• Ensure proper business certificate and license are up to date. Plays an important role in the coordination of the office emergency preparedness and response.
• Maintain electronic and hard-copy files for all engagements related to the HF Puerto Rico office.
• Coordinate and support logistics for travel for team members.
• Maintain organized outreach databases for various initiatives
• Make calls, send messages, and create outreach materials to support program and operations staff.
• Record minutes and notes during meetings, as needed.
• Receive and direct incoming phone calls and emails.
• Manage and coordinate internal calendars, supporting with calendar conflicts and supporting overall calendar needs.
• Assist with management of office administrative, equipment, and technology needs.
• Serve as a liaison between Hispanic Federation regional offices, Hispanic Federation Headquarters in NY, and Hispanic Federation Puerto Rico regarding administrative and technological needs.

Skills and Qualifications:

• Bachelor’s Degree is required
• Minimum of two (2) years of professional experience in operations and/or administration, at least one (1) of which were in Puerto Rico is required.
• Demonstrated team player and collaborator capable of adapting to shifting needs and priorities and working under different leadership styles and environments.
• Demonstrated capability to quickly assess a situation and find the best solution
• Preferred candidate will have nonprofit experience.
• Strong organizational and analytical skills with exceptional attention to detail.
• Demonstrated capability to effectively communicate orally and in writing, fluency in English and Spanish is required.
• Ability to effectively manage a wide array of tasks, projects, and responsibilities.
• Self-starter with ability to prioritize work, meet deadlines, and adapt to evolving situations.
• Flexibility to work weekends and out of traditional work hours as needed.
• MS Office - fully proficient in Excel, Word, and PowerPoint.
• Strong commitment to Hispanic Federation's mission and core values.
• Fluent speaking and writing skills in English and Spanish.
• Must have driver's license.

Compensation

Salary range for this position is $40,000.00-$50,000.00 and commensurate with experience. Compensation comes with a robust benefits package with fully paid medical, dental, and vision insurance, 403(B) retirement plan (including eligibility for a company match), and access to flexible spending and additional benefits.

Full- time regular employees are also provided with fifteen (15) vacation days and 12 days of paid sick time.

To Apply:

Please submit a resume and cover letter detailing your interest and qualifications in the portal here. No telephone calls or emails regarding this position will be accepted. Only selected candidates will be contacted.

Hispanic Federation is an equal opportunity employer and does not discriminate against actual or perceived race, color, religion, gender identity, gender expression, age, national origin, creed, disability, marital status, sexual orientation and/or other protected categories.

Salary range for this position is $40,000.00-$50,000.00 and commensurate with experience. Compensation comes with a robust benefits package with fully paid medical, dental, and vision insurance, 403(B) retirement plan (including eligibility for a company match), and access to flexible spending and additional benefits.

Full- time regular employees are also provided with fifteen (15) vacation days and 12 days of paid sick time.

Demonstrated capability to effectively communicate orally and in writing, fluency in English and Spanish is required.