Operations/Executive Assistant

Washington Business Week (WBW) is looking for someone to join our team as a part-time Operations/Executive Assistant.

As an Operations/Executive Assistant, you will help manage the many moving parts of WBW by serving as a central point of coordination for communications, scheduling, and administrative workflows. This role is critical to ensuring that commitments are met, messages are responded to, and Business Week’s operations continue moving forward smoothly.

This is a part-time position (20 hours per week) with flexibility in scheduling for people based in Washington State.

Duties and Key Responsibilities

• Communication Management – You’ll be the first point of contact for people looking for information about WBW, managing our general inbox, our digitized mail, and responding to voicemail. You’ll answer common questions while routing others to the appropriate WBW team member.
• Executive Support – You’ll work closely with the Executive Director by managing inbox triage, follow-ups, and calendar coordination.
• Administrative & Operational Support – You’ll assist in managing administrative tasks like filings, applications, and donor acknowledgments. You’ll further coordinate with WBW partners like the campuses where we host WBW.
• Onsite & Program Support – You’ll help us prepare for programs updating materials for the programs and creating resources. You will provide onsite logistical support during WBW’s summer programs or events. Currently, WBW hosts three programs across Washington State each summer.

Requirements

Required:

• Experience managing email, scheduling, or administrative workflows in a professional setting
• Strong written communication skills and comfort drafting emails on behalf of others
• Excellent organizational skills and attention to detail
• Ability to work independently, find answers, and manage shifting priorities
• Comfort working in a fast-paced, growing organization with evolving needs
• Ability to learn and utilize new tools quickly
• Applicants must be based in Washington State.

Preferred:

• Prior experience in nonprofit operations, startup operations, executive support, or administrative coordination
• Experience working with teenagers and high school students
• Familiarity with tools such as shared drives, calendars, CRM systems, or project tracking tools
• Connection to Washington Business Week as a former student, volunteer, or parent, WBW alumni are strongly encouraged to apply

Benefits

• Competitive salary ($32 – 37 per hour)
• Flexible work schedule
• Unlimited PTO
• Work for a mission driven non-profit empowering young people.

If you’ve found yourself excited thinking about this role, even if you don’t quite meet every requirement, we encourage you to apply. 78% of people apply for jobs where they don't meet all the requirements. If you can share how your experience helps you not need one of them, we'd love to chat!

We serve a diverse community and the perspectives of women, people of color, LGBTQIA+ people, and those with backgrounds typically not represented in business leadership help us serve our community more deeply. We strongly encourage applications from people with these identities or who are members of other marginalized communities.

More about Washington Business Week (WBW)

Founded in 1976, Washington Business Week has helped more than 75,000 students start their careers. WBW’s programs immerse high school students in dynamic simulations where they act as industry professionals, with the guidance of a mentor from the business community, students gain a competitive edge in college preparation, workplace readiness, and overall life success. If you’re passionate about education, business, and the future of work, WBW is the place for you.

• We’re a small (but growing) remote team of 2 full-time people, we’re joined by dozens of summer staff, and hundreds of volunteers to support more than 1,000 students each year.
• Celebrating 50 years of operations, WBW has a rich history and strong community of support.
• Executives at BECU, Boeing, Starbucks, and more count WBW as a part of their career journey.
• We’re proud to count respected organizations like Alaska Airlines and the Medina Foundation amongst our donors.

• Competitive salary ($32 – 37 per hour)
• Flexible work schedule
• Unlimited PTO
• Work for a mission driven non-profit empowering young people.

Professional fluency in English.