Advancement Services Coordinator

The Sisters of St. Dominic of Amityville seek a part-time, fundraising administrator who will report directly to the Director of Advancement. The Advancement Services Coordinator assists with operational management and supports the day-to-day operations of the Advancement Office. This position requires a comprehensive understanding of the overall responsibilities of fundraising, including, but not limited to: gift processing and reporting, reconciliation, acknowledgments, prospect management, biographical data maintenance and query/report generation. This role will also assist at events as needed.

RESPONSIBILITIES:

• Complete monthly/periodical financial reconciliation for all fundraising gifts
• Interacts with all fundraising and finance staff regarding the processing, reporting, and logging of all gifts received
• Oversee online merchant accounts (Authorize.net and Blackbaud Merchant Services) to ensure proper processing of online gifts
  • Oversee enrollment program:
  • Monitor, maintain, and re-order enrollment stock and office stationery
  • Responsible for orders, fulfillment, and offerings through the website
• Balance quarterly budget sheets from Finance
• Manage aspects of Annual Giving Campaign
  • Prepare print and digital plan for Dominican Companions
• Process and record all invoices and deposits
• Support the Advancement team in planning and executing all annual fundraising events

REQUIREMENTS AND QUALIFICATIONS:

• Minimum 2 years fundraising experience with a demonstrated track record
  • Experience with Raiser’s Edge or similar fundraising database
• Excellent written, verbal, and interpersonal skills
  • Proficiency in Microsoft Office Suite
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
• Demonstrates a professional demeanor, whether speaking to others in person, over the phone, via phone, or through letters
• Works well alone as well as under direct supervision
• High professional and ethical standards for handling confidential information

OTHER SKILLS/REQUIREMENTS:

• • Event set up and breakdown - arranging displays, transporting event materials, and other tasks that require light to moderate physical effort
  • Ability to stand, walk, and exert themselves for long periods, as well as the ability to lift and carry objects weighing up to 40 pounds for event setup/breakdown
  • Must have a valid driver's license and reliable transportation

• Two weeks vacation plus personal and sick time
• Medical/dental/vision/disability and life insurance