Controller (Part-Time, Year Round)

Hudson Valley Shakespeare (HVS) is a professional nonprofit theater company that presents a rotating repertory season of Shakespeare, contemporary plays, and musicals in an open-air theater from June through September. Located in Garrison, New York, in the heart of the Hudson Valley, our spectacular 98-acre campus is a vibrant community hub, a cultural and educational anchor for the region, and a national model for environmental sustainability in the performing arts. In the summer of 2026, HVS will open its first permanent home: The Samuel H. Scripps Theater Center.

We are seeking a Part-Time Controller to oversee core accounting operations, maintain accurate financial records, produce timely and meaningful financial reporting, and serve as a key partner to the Director of Finance. This role is ideal for a collaborative, detail oriented professional eager to build efficient and accurate systems during a period of organizational growth and transition. HVS is presently in the process of a migration from QuickBooks to Sage Intacct, and the Controller will play a key role in making this transition successful.

Responsibilities

Accounting Controls

• Maintain accounting control over operating and capital activity, ensuring proper general ledger coding of all income and expenses.
• Recommend and draft policies to improve efficiency and align processes among stakeholders.
• Oversee the monthly close process including monthly reconciliations of checking accounts, investment accounts and contribution pledges.
• Monitor cash reserves and investment funds.
• Oversee integration and sync-ing of data from third-party systems. Review imports and system reports prior to posting into the accounting system.
• Reconcile internal tracking with reports from capital project managers.
• Oversee CIP accounting and ensure timely year-end capitalization entries.
• Review Account Payable and other accounts for accuracy.
• Approve weekly payroll and ensure compliance with internal controls.

Financial Reporting & Analysis

• Produce monthly and quarterly financial reports, including Budget to Actuals, Year-over-Year analyses, Balance Sheet, Cash Flow, Capital P&L, and key performance indicators.
• Prepare financial reports required by public and private funders in collaboration with the Development Director.

Budget and Forecasting

• Support the Director of Finance in preparing the annual operating budget and forecasts.
• Monitor financial performance against budget and identify areas of concern.
• Assist in preparation and monitoring of the multi-year capital budget.

Accounts Receivable

• Oversee reporting of daily cash and credit card sales, tips payable, and sales tax for concessions.
• Reconcile shared services expenses across Operating, Capital and the for-profit Hospitality business.
• Ensure timely entry and reconciliation of daily sales to bank statements.

Audit and Compliance

• Oversee annual audit and Form 990 preparation for HVS and Hospitality unit.
• Prepare and deliver audit schedules and supporting documentation.
• Maintain a positive and responsive relationship with auditors.
• Manage workers’ compensation and general liability insurance audits.
• Oversee insurance procurement and policy renewals.

Leadership

• Review the work product of, and mentor the Staff Accountant.
• Serve as a go-to institutional resource for financial processes and systems. Provide guidance to department heads.
• Build strong, collaborative relationships across the organization.
• Continually review, refine, and document financial policies and procedures.

Organizational Culture & Values

Support HVS’s culture grounded in Excellence, Inclusion, Generosity, Playfulness, and

Sustainability.

Qualifications and Experience

• Experience with Sage Intacct strongly preferred.
• Undergraduate degree in Accounting or equivalent coursework.
• At least 3 years in a nonprofit Controller role (performing arts sector a plus).
• Demonstrated expertise in nonprofit financial accounting and reporting.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with QuickBooks and Bill.com.

Terms & Compensation

• Start Date: February 2026
• Salary Range: $40-45 hourly, commensurate with experience.
• Schedule: 20 hours per week (Mon–Thu, 9:00am–2:00pm) on-site with the option for two remote days per month, except during periods requiring on-site presence.
• Paid Time Off: Vacation, holidays, and sick leave.

To Apply

Please send a resume and brief cover letter (PDF format) to jobs@hvshakespeare.org with the subject line: Part-time Controller: [Your Name].

No phone calls, please.

Application Deadline: January 31, 2026.

Schedule: 20 hours per week (Mon–Thu, 9:00am–2:00pm) on-site with the option for two remote days per month, except during periods requiring on-site presence.

Paid Time Off: Vacation, holidays, and sick leave.

Proficient in English