Data & Programs Assistant

POSITION TITLE: Data & Programs Assistant

LOCATION/NEIGHBORHOOD: 65/75 Laguna Street, San Francisco, CA 94102

San Francisco neighborhood – Hayes Valley, Upper mid-market

REMOTE/ON-SITE/COMBO: On-Site(s) and in-person

DEPARTMENT: Community Engagement Program

REPORTS TO: Director of Community Engagement Programs

FLSA STATUS: Full-Time, Non-Exempt

1. FTE STATUS: 00

COMPENSATION: $ 26.00 - 30.00 Pay range hourly

PUBLIC TRANSIT PROXIMITY: ½ block from F Line, 1 block from Bus lines 6 & 7

SCHEDULE:

Number of hrs. per week: 40hrs. per week

Days of the week: Generally Monday-Friday (flexibility with weekend for Programs & Events)

POSITION SUMMARY: Openhouse seeks a highly organized, solutions-focused and detail-oriented Data & Programs Assistant to support our programs for LGBTQ+ older adults and adults with disabilities. This full-time position plays a vital role in ensuring accurate and complete data collection, supporting program logistics and providing general administrative assistance. The ideal candidate will be dependable, collaborative and skilled with working with a variety of databases.

ABOUT OPENHOUSE: Openhouse was founded in 1998 to enable Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) older adults to overcome the unique challenges they face as they age by providing LGBTQ+ welcoming housing, resources, high-impact direct services, and innovative community programs. As a result, Openhouse reduces isolation and empowers LGBTQ older adults to improve their overall health, well-being, and economic security.

Openhouse is committed to building a diverse, inclusive, and equitable workplace. We encourage applications from people of all backgrounds, including but not limited to candidates who identify as women, people of color, members of the LGBTQIA2S+ community, and individuals across the gender spectrum. We recognize that systemic inequities may discourage some candidates from applying unless they meet every qualification listed. If you believe your skills and experiences align with the role and you are passionate about our mission, we encourage you to apply. We value the unique perspectives and talents that each individual brings to our organization. Openhouse is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by law.

DUTIES AND RESPONSIBILITIES:

Data & Administrative Support

• • Enter and maintain accurate participant and program data in internal and external databases.
  • Follow up with participants and staff to ensure current and complete registration records for all individuals engaged in programming.
  • Monitor data for accuracy and completeness; conduct routine quality checks to ensure compliance with grant reporting requirements.
  • Coordinate with program staff and managers to resolve data discrepancies and ensure timely updates.
  • Provide front desk reception coverage as needed, including answering phones and greeting visitors.
  • Support cross-department administrative tasks as assigned.

Program & Logistics Support

• • Assist in the setup and breakdown of rooms for programming (includes moving tables and chairs, organizing and cleaning rooms before, during, and after events).
  • Staff in-person and virtual programs as needed, supporting logistics, participant check-in, and general operations.
  • Assist in preparing materials and supplies for workshops, community events, and ongoing programming.

Home Delivered Grocery Program Support

• • Provide back-up support for the Home Delivered Grocery Program, which may include:
  • Packing and organizing grocery bags.
  • Delivering groceries by foot or public transportation (no driving required).

DESIRED QUALIFICATIONS:

• Strong organizational and time-management skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite,, and willingness to learn new database systems.
• Ability to lift and move up to 35 lbs, including tables, chairs, and grocery bags.
• Strong interpersonal communication skills and comfort working with diverse populations.
  • Successful experience working in culturally diverse situations including working with people of various racial and ethnic backgrounds, sexual orientations and gender identities; dedication to justice and equity.

Proficiency in Microsoft Office Suite (Outlook, Word, and PowerPoint), Adobe Acrobat, as well as proficiency in Excel are helpful.

PHYSICAL REQUIREMENTS: Full COVID vaccination required (or approved accommodation). Physical skills and abilities to perform work required, such as commuting and transporting from Openhouse offices to community member homes. Other physical duties may include grocery and household need shopping and delivery. Additional program related obligations.

COMPENSATION: Starting range is $26.00 - 30.00 hourly. Compensation is commensurate with experience and language capacity. This is a full-time (1.0 FTE) non-exempt position. Openhouse offers a dynamic, vibrant, collaborative and supportive work environment. All eligible employees may participate in insurance benefits upon first of the month following 30 days after date of hire – full-time employees are eligible for health, dental, vision, and LTD insurance. Openhouse also offers a wide range of additional benefits to employees including, but not limited to: EAP, 10 days annually of sick time and accrual of vacation time at 12 hours/month starting, which increases with seniority, retirement (4% match after first year) and commuter benefit, legal name and gender change. Some benefits are pro-rated based on employee Full Time Equivalent (FTE).

TO APPLY: E-mail cover letter and resume detailing your qualifications and interest in the position to HR@openhousesf.org. No phone calls please.

Pursuant to the San Francisco Fair Chance Ordinance and the California Fair Chance Act, Company will consider for employment qualified applicants with arrest and conviction records. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to the applicant. After making a conditional offer and running a background check, if Company is concerned about a conviction(s) that is directly related to the job, the applicant will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. More information about the Fair Chance Act can be found by visiting https://calcivilrights.ca.gov/fair-chance-act.

Openhouse provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Women, people of color, transgender people, older adults and people with disabilities encouraged to apply. https://www.openhousesf.org/