Interim Assistant Company Manager

POSITION: Interim Assistant Company Manager

DEPARTMENT: Production, Company Management

REPORTS TO: Interim Company Manager

CLASSIFICATION: Initially Part-time, transitioning to Full-time; Temporary; Non-Exempt (eligible for overtime)

COMPENSATION & BENEFITS: $27/hr; medical, vision, and dental insurance; paid time off (PTO), sick leave, and paid holidays; paid parental and bereavement leave; flexible spending and health savings accounts; employer-sponsored life and disability insurance (short- and long-term), as well as voluntary supplemental benefits including accident, critical illness, and hospital indemnity insurance; a 403(b) retirement plan with employer contribution and match; free parking within walking distance; and additional benefits and perks.

LOCATION & SCHEDULE: This is an in-person position primarily reporting to our theaters at 91 University Place in Princeton, NJ. Schedule includes frequent nights, weekends, and some holidays, as determined by the production calendar. Weekly schedule will vary, with 40 hours guaranteed, depending on production needs and availability.

START DATE: This position is currently on a fixed term, preferred to start as early as February 2, 2026, on a part-time basis, with full-time work commencing on or around the Company Manager’s leave of absence early/mid-March through early/mid-June 2026.

POSITION SUMMARY

McCarter Theatre Center is seeking a highly organized, service-oriented Interim Assistant Company Manager to support the care, coordination, and day-to-day experience of visiting artists across our Theatre Series productions and Presented Events. Working closely with the Interim Company Manager, this role plays a vital part in ensuring smooth logistics, thoughtful hospitality, and responsive administrative support that allow artists to focus fully on their work. From coordinating travel and housing to supporting artist onboarding and event logistics, the Interim Assistant Company Manager serves as a key point of connection across departments, helping to create a welcoming, well-run, and artist-centered environment.

ESSENTIAL FUNCTIONS & DUTIES

• Assist in coordinating and executing local ground travel for artists and grocery runs for the Theatre Series company, ensuring timely transportation and provision of necessary supplies.
• Prep and maintain McCarter housing for visiting artists, including purchasing supplies, scheduling cleaning services, and ensuring that accommodations meet the needs of the artists.
• Run errands as required for the Theatre Series company and Presented Event artists.
• Assist in the preparation and execution of welcome and onboarding materials for visiting artists and stage managers, ensuring they receive necessary information and support upon arrival.
• Provide day of support for hospitality needs for Presented Events, including setting up green rooms, catering, and other amenities for performers and guests.
• Provide administrative support to the Interim Company Manager, including scheduling meetings, drafting correspondence, and maintaining accurate records and databases.
• In collaboration with the Interim Company Manager, gather, verify, and proof artist information for McCarter’s Marketing team, ensuring accuracy and timeliness.
• Collaborate on and support staff-wide wellness events, social gatherings, celebrations, and all-staff projects, contributing to a positive and inclusive workplace culture.
• Stay informed about industry trends and better practices in company management and hospitality, contributing ideas and suggestions for continuous improvement.
• Prioritize safe working practices while embodying McCarter's safety and community expectations policies to maintain a secure environment for all staff, guest artists, and other collaborators.
• Engage in the ongoing work of fostering an equitable and inclusive environment at McCarter. Actively seek ways to improve work practices to ensure greater accessibility, representation, and belonging for all, while upholding and exhibiting our stated values of “justice and joy, beauty and belonging.”

QUALIFICATIONS

• Highly collaborative and communicative, with an optimistic outlook and the ability to remain composed, professional, and discreet in fast-paced or high-pressure situations. A strong sense of professional boundaries when providing hospitality to guests is essential.
• Experience in events coordination, hospitality, company management, or administrative support, preferably within a performing arts or live events environment.
• Demonstrated ability to manage multiple priorities simultaneously, exercise sound judgment, and maintain confidentiality.
• Strong interpersonal awareness, including the ability to anticipate the needs and concerns of others and respond with empathy and clarity.
• Demonstrated proficiency using standard software and web-based applications, including Microsoft Word, Excel, Outlook, SharePoint, and Teams.
• Dedication to providing superior customer service, with a warm and welcoming demeanor that fosters a positive experience for all guest artists.
• A collaborative mindset, with the ability to work harmoniously with individuals from diverse backgrounds, personalities, and work styles, always approaching challenges with optimism, civility, and a solutions-oriented approach.
• This position requires a valid U.S. driver’s license and successful completion of a background screening, including a motor vehicle record check, prior to position start date.

PREFERRED QUALIFICATIONS

• Experience working as a stage or events manager.
• Familiarity with Tessitura and/or ArtsVision.
• Working knowledge of the AEA, SDC, USA, and LORT agreements.

WORK ENVIRONMENT

• Led by our core values, McCarter fosters and expects a culture of care and respect for the wellbeing of our staff. We seek individuals who share our commitment to fostering an inclusive and supportive workplace, where diverse perspectives are valued and respected.
• This role requires driving vehicles up to and including a 15-passenger van and comfort driving in various weather conditions, including heavy rain and snow, at night, and over varying distances, including travel to major international airports.
• The position involves extended periods of standing and sitting; manual dexterity for operating office equipment; reading and interpreting documents; and lifting and carrying objects up to 50 pounds. Duties may include repetitive tasks, walking, bending, reaching, and navigating stairs in varied work environments. Reasonable accommodations are available.
• Work is primarily completed in a shared office space at 91 University Place, Princeton, NJ, as well as in various rented apartment units used for artist housing, subject to normal building and HVAC conditions.
• This position requires attendance on-site for all scheduled work calls, including various performances and events. These will be communicated and scheduled in advance.
• Employees in this role will use a personal mobile device for limited work-related functions, including secure system access through multi-factor authentication tools.

This job posting describes the general nature and level of work expected in this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications, and may be modified as needed.

ORGANIZATION OVERVIEW

McCarter is one of the country's flagship theatres, a vibrant center for community and for the performing arts, and a key cultural anchor for Central New Jersey. Located on the campus of Princeton University and incorporated as an independent, charitable nonprofit, the company is a nationally renowned, multi-disciplinary creative hub of arts and ideas, offering theatre, music, dance, spoken word, and educational programs for all ages.

A two-time Tony Award winner, McCarter’s legacy of artistic excellence traces back to the theatre’s first performances in 1930. A home for new play development and world premieres, the company has launched numerous works that have gone on to tens of thousands of performances reaching millions of audience members around the world.

Among the 100,000 community members who directly participate in the company’s work every year, more than 7,500 are students taking part in McCarter’s robust arts-in-education offerings. The company offers more than 20 annual in-school residencies in classrooms in Princeton and Trenton, hosts schools from throughout the region for student matinee performances, and offers need-based scholarships to every one of its dozens of educational after-school and summer programs each year. Co-led by Artistic Director Sarah Rasmussen and Executive Director Martin Miller, McCarter leads with values of “justice and joy, and beauty in belonging,” creating stories and experiences that enliven minds, expand imaginations, and engage communities.

TO APPLY

Please visit our Career Center page to apply for this position. Please include a resume and cover letter with your application. We welcome any additional context you would like to share about your experience and interest in this role. We look forward to learning more about you and the perspective you would bring to the position.

EQUAL OPPORTUNITY COMMITMENT

McCarter is an equal opportunity employer committed to hiring, supporting, and promoting a diverse workforce and inclusive culture. We seek team members who bring a range of backgrounds and experiences in support of an expansive artistic vision; who are committed to ongoing anti-racism and anti-oppression work, both individually and collectively; and who value collaboration, curiosity, flexibility, and continuous personal and professional growth.

We encourage candidates to apply even if they do not meet every qualification listed. Many skills are transferable, and we recognize that strong candidates may bring relevant experience, intuition, and perspective gained through a variety of paths. McCarter is committed to on-the-job training and mentorship.

McCarter Theatre Center is also committed to providing access and reasonable accommodations throughout the application and hiring process. Applicants who require accommodations may contact Human Resources at (609) 258-6500 or email jobs@mccarter.org.

COMPENSATION & BENEFITS: $27/hr; medical, vision, and dental insurance; paid time off (PTO), sick leave, and paid holidays; paid parental and bereavement leave; flexible spending and health savings accounts; employer-sponsored life and disability insurance (short- and long-term), as well as voluntary supplemental benefits including accident, critical illness, and hospital indemnity insurance; a 403(b) retirement plan with employer contribution and match; free parking within walking distance; and additional benefits and perks