Executive Coordinator

About De Novo

De Novo is a community-based agency that provides free legal services and affordable mental health counseling for low-income individuals throughout the Greater Boston area. We are committed to fostering a diverse, equitable, inclusive, and safe work environment that values everyone’s contributions and promotes mutual learning.

Position Summary

The Executive Coordinator reports directly to the Executive Director and Deputy Director, and works closely with the Board of Directors and management team. This role is essential to the smooth operation of De Novo’s internal systems, board relations, staff initiatives, and organizational logistics.

Responsibilities include

• Draft and manage correspondence and digital content in collaboration with the leadership team.
• Provide administrative support to the Board of Directors, including communications and logistics for board meetings, preparation of materials, and meeting minutes.
• Organize staff initiatives such as wellness programs and monthly team breakfasts.
• Help plan and coordinate organization events.
• Assist with quarterly and end-of-year financial reporting.
• Process contract invoices, including coding and documentation.
• Support recruitment and hiring processes. Coordinate staff orientation and assist with onboarding process including setting up new employees with all office systems.
• Maintain employee files and records, and process reasonable accommodation requests.
• Review timesheets, verify paid time off, and prepare annual timesheet allocation charts.
• Conduct research to support new initiatives and organizational improvements.
• Assist with special projects as needed, including but not limited to, facilitating trainings and presentations, data management, and administrative support for development, legal and counseling programs.

Qualifications and Competencies

• Bachelor’s degree with 3+ years of relevant experience or the equivalent combination of experience and education.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, SharePoint and database systems (e.g., LegalServer).
• Strong interpersonal communications skills.
• Ability to work independently and collaboratively across departments.
• Experience working with diverse populations and maintaining confidentiality.
• Familiarity with nonprofit operations, finance, HR, and development is a plus.

Hours, Salary, and Benefits

This is a full-time position (35 hours/week). Salary is commensurate with experience. De Novo offers an excellent benefits package including:

• Salary Range $62,000 to $67,000
• Health, life, short- and long-term disability insurance
• Vacation, personal, and sick time
• 403(b) retirement plan
• Flexible Spending Plan
• Professional development opportunities

To Apply

Email a cover letter and resume to John Froio, Deputy Director, at jfroio@denovo.org.

Please type: EXECUTIVE COORDINATOR - APPLICATION in the subject line.

Applications will be reviewed on a rolling basis.

Equal Opportunity Statement

De Novo is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected category under federal or Massachusetts law

• Health, life, short- and long-term disability insurance
• Vacation, personal, and sick time
• 403(b) retirement plan
• Flexible Spending Plan
• Professional development opportunities
• Hybrid work schedule (two days per week in the office)