Communications & Webinar Coordinator

Primary Duties & Responsibilities:

As the Communications & Education Coordinator, you’ll support both the Membership/Communications and Education teams in delivering timely, consistent, and engaging communications and events.

Education Coordination

• Coordinate and staff approximately four (4) one-hour webinars per month.
• Serve as the primary point of contact for speakers and panelists—communicating via email, phone, or text to confirm details, collect bios, slides, and consent forms, and ensure smooth event execution.
• Manage webinar logistics, including scheduling, registration setup, hosting support, and post-event follow-up.
• Track attendance, feedback, and post-webinar communications for reporting and continuous improvement.

Email Communications

• Draft and compile content for monthly member newsletters.
• Maintain and update contact lists; add non-member registrants to appropriate systems.
• Create and manage opportunity announcements (deadlines, awards, RFPs, grants).
• Write press releases.
• Support communications related to Annual and Impact Reports.
• Assist with content development and email strategy for fundraising campaigns.

Annual Strategy & Calendar Planning

• Support development of ACMT’s annual marketing and communications strategy.
• Maintain a centralized communications and event calendar.
• Provide quarterly updates and reporting for the ACMT Board of Directors.

Media & Public Relations

• Monitor media coverage using Meltwater, Google Alerts, and other tools.
• Post relevant articles to the website and ACMT Connect.
• Highlight earned media mentions in monthly newsletters.

Required Qualifications

We’re looking for someone who is both a strong communicator and a skilled organizer:

• Strong written communication skills, including experience drafting newsletters, announcements, or press releases.
• Excellent task management and organizational skills; ability to manage multiple projects simultaneously and meet deadlines.
• Familiarity with email marketing platforms (e.g., Campaign Monitor, Mailchimp, Constant Contact).
• Comfort communicating professionally across multiple platforms (email, phone, text).
• Attention to detail and strong proofreading skills.
• Ability to work independently and collaboratively in a remote environment.
• Enthusiasm for learning new platforms, tools, and technologies.

Preferred Qualifications

Not required, but a strong plus:

• Experience coordinating webinars or virtual events.
• Familiarity with Adobe Creative Suite (Photoshop, InDesign, Illustrator).
• Experience with Smartsheet, AirTable and/or content calendar planning tools.
• Exposure to media monitoring platforms such as Meltwater or Google Alerts.
• Prior work with nonprofit organizations or membership associations.
• Basic knowledge of HTML/CSS.
• Comfort engaging with social media platforms and understanding analytics.
• Understanding of brand strategy and tone across multiple communication channels.
• Prior experience drafting or contributing to impact or annual reports.
• Awareness of the medical, scientific, or public health landscape.

What We Offer:

• All positions are 100% remote and employees can live anywhere in the United States. You should be able to travel for events as needed, a few times a year.
• As a collaborative remote team, ACMT is a camera-on company, and employees are expected to keep their cameras on during meetings to foster connection and engagement.
• ACMT offers a market-based competitive salary, comprehensive benefits package (including medical/dental/vision insurance), 20 days of paid time off, 6 paid national holidays, paid leave (disability/parental), matching 401(k) plan, work-life flexibility and professional development opportunities.
• The salary range for this position is $50,000-65,000 depending on experience and education level.