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Nonprofit
Government Grants Contractor
Details
Description
Organizational Background
Pangea is a Bay Area, California-based nonprofit organization with an annual operating budget of approximately $2.5–$3.0 million. Pangea manages multiple state and local government–funded grants related to immigration legal services and seeks to engage an independent contractor to provide ongoing post-award grants reporting and compliance support.
This RFP is issued for the purpose of selecting a qualified contractor to provide services on a flat-fee, recurring basis.
Engagement Summary
The selected contractor will provide ongoing reporting, compliance, and administrative support for a defined portfolio of government grants. Services will supplement internal staff capacity and will be performed independently, using the contractor’s own tools, systems, and professional judgment.
Scope of Services
Note: This engagement is limited to state and local government grants and does not include federal grants. Proposals should address experience and approach related to the following service areas:
A. Deliverables Tracking and Grant Reporting
- Prepare required deliverables-based reports for 3-5 state and local government grants
- Extract accurate quantitative and qualitative data from Pangea’s client services database (LegalServer) and other systems for use in grant reporting
- Manage invoicing for 3-5 state and local government contracts
- Produce financial statements required for 3-5 state and local government contracts
- Track reporting deadlines and ensure timely submission
B. Compliance & Grant Administration
- Review grant agreements to identify reporting, documentation, and compliance obligations
- Monitor compliance with applicable state and local grant requirements and administrative regulations
- Support documentation standards for reimbursements, invoicing, and funder review
- Identify and flag potential compliance risks or reporting concerns to organizational leadership
C. Audit & Monitoring Support (As Needed)
- Support responses to funder monitoring requests related to assigned grants
- Assist with preparation of grant-related materials for annual audit or other state or local funder reviews, as applicable
Deliverables
- Completed and submitted grant reports (usually on a monthly basis)
- Draft reports provided for internal review
Term of Engagement
- Anticipated initial term: 9 months, or through the end of the 2026 calendar year
- Services provided on an ongoing basis
- The engagement may be renewed by mutual agreement
Location
Associated Location
Suite 500
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Proposal Submission Requirements
Proposals should include the following:
- Cover Letter summarizing interest and qualifications
- Resume detailingrelevant experience, including experience with deliverables-based grant reporting, government grant reporting, and knowledge of immigration law field
- Description of Approach to providing the services described in this RFP, including availability and communication approach
- Fee Proposal (flat monthly fee and assumptions)
- Clearly state the proposed monthly flat fee
- Describe the assumptions underlying the fee (e.g., number and type of grants, reporting frequency)
- Explain how scope changes (e.g., additional grants or materially increased reporting volume) would be addressed
- References (at least two)
- Writing Sample, either a grant application or report, demonstrating the applicant’s ability to write about immigration or immigration-related issues
Submission Instructions
- Proposals will be accepted on a rolling basis. We will start evaluating proposals on Mar. 2, 2026.
- The start date of is flexible, but ideally late March 2026.
- Proposals
- should be submitted electronically to: jobs@pangealegal.org.
