Contracts & Compliance Analyst

Role Responsibilities

Contract & Subaward Administration

• Review, negotiate, execute, and amend subawards and procurement contracts.
• Review contract and subaward terms and conditions to identify compliance risks, inaccuracies, and operational impacts, and recommend mitigation strategies.
• Maintain accurate, complete, and auditready
• contract and subaward records for externally funded projects.
• Serve as administrator and primary point of contact for federal GSA Multiple Award Schedule contracts.

Compliance & Subrecipient Oversight

• Maintain working knowledge of applicable federal regulations, including 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and organizational policies.
• Ensure appropriate stewardship of restricted grant funds in compliance with funder requirements and internal controls.
• Lead annual subrecipient risk assessments process and ensure required special conditions are incorporated into subaward agreements.
• Monitor subrecipient financial reporting and performance; coordinate desk reviews, corrective actions, and follow‑up activities as needed.
• Support internal and external audits by preparing schedules, analyses, and supporting documentation.
• Conduct subrecipient audits virtually or in person as needed.
• Prepare and submit required federal reporting related to subawards and contracts through SAM.gov (formerly FSRS).

Procurement & Vendor Management

• Administer procurement activities in accordance with organizational procurement policies and funder requirements.
• Review internal purchasing requests and initiate purchase orders within the financial system.
• Draft and maintain standard procurement contract templates and scopes of work.
• Support program staff in strategic sourcing efforts and vendor negotiations.
• Identify and mitigate financial, legal, and operational risks associated with vendor contracts.

Communication & Training

• Serve as a resource to internal staff and external partners on contract, procurement, and compliance matters.
• Advise Program Managers and leadership on interpretation of contractual and regulatory requirements.
• Contribute to the development and maintenance of organizational policies and procedures related to subawards, procurement, and contract management.
• Assist in the development and delivery of training related to contract and compliance topics.

Required Qualifications

• Bachelor’s degree in business administration, legal studies, finance, or a related field, or an equivalent combination of education and relevant experience.
• Experience with federal grant compliance requirements.
• Experience administering subawards and/or procurement contracts.
• Strong analytical skills with the ability to evaluate contractual and financial information for compliance and risk.
• Excellent written and verbal communication and negotiation skills.
• Ability to manage multiple priorities and deadlines in a collaborative, remote work environment.
• Proficiency in Microsoft Office suite.
• High attention to detail and accuracy.

Preferred Qualifications

• Experience managing subawards under federal grant funding.
• Specialized knowledge of contract law and legal principles.
• Contract Management certification.
• Experience with GSA Multiple Award Schedule federal contracting.
• Nonprofit operations experience.

Benefits: RCAP offers an outstanding benefits package which includes:

• 15 days of Vacation Leave (accrued on a prorated per payroll basis)
• 15 days of Sick Leave (accrued on a prorated per payroll basis)
• 9 scheduled federal holidays (New Years’ Day, MLKing Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Indigenous People’s Day, Thanksgiving Day and Christmas Day) and 3 floating holidays (which can be used anytime during the fiscal year) with one day of scheduled administrative leave the week between Christmas and New Years. (Presidents’ Day, Veterans’ Day and the Day after Thanksgiving are NOT scheduled holidays).
• Platinum level Health Insurance with 100% of premium paid for the employee and 70% for dependents (currently provided through CareFirst Blue Cross/Blue Shield)
• Dental and Vision Insurance with 100% of the premium paid for both employee and dependents (currently provided through Delta Dental and VSP)
• Transportation pre-tax benefits up to $165 per month for Metro fares and parking for DC based positions
• 403b Retirement Plan with automatic employer contribution of 7% after 6 months of employment
• Employer paid Life, Long and Short-Term Disability Insurance
• FSA Medical and Dependent Care Plans
• Optional Insurance plans available at 100% employee cost for Accident, Critical Illness and Supplemental Hospital

Excellent written and verbal communication and negotiation skills in English.