Administrator - Full or Part-time

School Administrator and Chief Development Officer

About

At the Sr. Thea Bowman Montessori School, we serve children and families through the Montessori Method and Catechesis of the Good Shepherd, focusing on the development of the whole child within a welcoming prepared environment that uplifts the dignity and worth of all. Our mission aligns with that of the St. Patrick Catholic Community: to proclaim and live the Gospel message of unconditional love, healing, and reconciliation through prayer, celebration, and action on behalf of justice as a sign of hope for all God’s people.

Overview

This individual will serve as the administrative leader of Sr. Thea Bowman Montessori School. The administrator is responsible for all operational, financial, and compliance functions of the school. This is a part-time position requiring administrative expertise. The administrator reports to the Board of Directors and serves as the primary point of contact for families, staff, and external stakeholders. The administrator will demonstrate a personal commitment to this mission and model its principles in all interactions with students, families, and staff.

Key Responsibilities

Development, Admissions and Family Engagement

Proactively identify funding gaps and deficiencies. Research and pursue grant opportunities from foundations, government agencies, and donors to support program expansion and long-term sustainability.

Develop and implement strategic marketing and recruitment initiatives to drive growth and increase enrollment.

Optimize and manage the admissions process. Create and maintain a secure, organized, and accessible filing system for all enrollment records, ensuring compliance with privacy regulations and best practices in data management.

Develop meaningful relationships with families through regular, proactive communication. Help foster a collaborative community that values parent involvement and partnership.

Assist with family communication: promptly address concerns, answer questions, and meet needs.

Continue to attract qualified staff who share the school’s mission and values.

Perform annual evaluations for all staff members to support professional growth and accountability.

With the Board of Directors, develop a mission driven operating budget that supports program quality while working towards long-term financial stability.

Prepare accurate and timely financial reports for review at each board meeting.

Ensure the responsible and transparent use of all revenue and expenses.

Ensure compliance with all IRS regulations and nonprofit requirements to maintain the organization’s tax-exempt status.

Monitor equipment and material inventory, prioritizing safety and quality while operating within budgetary limitations. Order additional supplies as needed.

Ensure compliance with all health and safety standards. Oversee regular safety assessments and emergency drills.

Develop, implement, and regularly update the comprehensive emergency preparedness and response plan as needed. Train staff on emergency procedures and drills at least annually.

Hold and maintain current childcare provider license with the Tennessee Department of Human Services, ensuring continued compliance with all state licensing regulations. Prepare for regulatory inspections and reviews, both scheduled and unannounced.

Prepare for and assist with leading monthly board meetings. Provide updates on program status and financial performance to facilitate strategic discussions.

Communicate regularly with families and the broader community through newsletters, social media, events, and meetings. Celebrate milestones and achievements, and inspire continued participation and support.

The school is in the early stages of development, therefore benefits are not yet available.

None required