Associate Program Manager, Teen Arts Internships Implementation

Studio in a School (Studio) is seeking an experienced, enthusiastic, and collaborative professional with an interest in arts administration to join our team as the Associate Program Manager, Teen Arts Internships Implementation. The Associate Program Manager works collaboratively to plan and implement a paid internship program for NYC public high school students focused on career readiness, college preparation, and arts engagement. The Associate Program Manager will play a crucial role in the planning and execution of all Teen Arts Internship Programs, including supporting intern recruitment and selection activities, coordinating curriculum delivery and cultural excursions, and communication with key stakeholders. In the summer, the Associate Program Manager is responsible for supervising a team of mentors who serve as direct, intern-facing support staff. During the fall and spring, the Associate Program Manager oversees the execution of the Intern School Year Program, where selected summer interns continue with their internship position. The ideal candidate is highly organized, student-centered, collaborative, and passionate about cultivating a supportive environment for youth.

The Associate Program Manager will report to the Program Manager for Arts Internship, Teen Programs. This is a full-time, exempt, and non-union position and supervises seasonal staff and interns as assigned.

About Studio in a School

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional artists. The organization also collaborates with and develops the ability of those who provide or support arts programming and creative development for young people both in and outside of schools.

Primary Duties and Responsibilities

• Work collaboratively to execute against program timelines and workplans for the summer and school year programs
• Support program evaluation data collection in partnership with the APM, Operations and the Director of Internships
• Support all aspects of pre-program planning, including:
  • Develop prospective intern and worksite outreach plans
  • Create recruitment materials and representing Studio at recruitment events
  • Contribute to the intern application design and managing the application platform, including providing troubleshooting and tech support to student applicants
  • Organize the application review process and participating in interviews
  • Collect information on available worksite projects
  • Organize the process to make successful matches between interns and worksites
  • Contribute to the hiring process for part-time, seasonal staff (mentors); responsibilities include the collection and organization of hiring paperwork
  • Coordinate plans for workshops and cultural excursions
  • Communicate with instructional vendors
  • Prepare for worksite, Mentor, and intern orientations, e.g. creating materials and agendas, contributing to training plans, supporting training delivery, gathering necessary HR information
  • Run a process to identify Summer interns and worksites who will continue through the School Year program
• Ensure smooth execution of the program throughout the year, including:
  • Supervise part-time seasonal staff (mentors) who are the primary intern-facing support staff
  • Serve as a day-of contact / support for PD workshops and cultural excursions; ensure these programming days are high-quality experiences for interns
  • Facilitate components of orientations, intern PD workshops, and/or cultural excursions (in alignment with APM background and skills)
  • Ensure proactive communication of program details among all stakeholders
  • Escalate issues and support troubleshooting as needed
  • Ensure interns receive effective advising (e.g., resume and cover letter guidance) from mentors, organizational partners, and worksite supervisors
  • Assist in approving timesheet entries for mentors and interns; ensure timely review and approval.
• Conduct research to support continuous program improvement (e.g., prospective worksites, high school connections, vendors, etc)
• Other responsibilities as assigned.

Desired Skills and Background

Education and Experience

• Bachelor’s degree in arts administration, education, nonprofit management, or a related field.
• 2+ years of experience with program coordination and comprehensive understanding of youth development.
• Proficiency using project management or workflow software (e.g., Asana, Airtable, Google Workspace, MS365, Microsoft Planner, Monday.com, or Trello).

Personal Qualities and Habits of Work.

• Commitment to the mission of Studio in a School.
• Self-motivation, assertiveness, positive demeanor and willingness to work in a collaborative team environment.
• Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through.
• Excellent organizational skills, including the ability to set priorities and manage projects simultaneously, oversee and track work details and respond flexibly to changes.
• Excellent written and verbal communication skills.

Location

We are currently working on a hybrid schedule. The Associate Program Manager will be asked to work 2 days per week in our office, though this schedule may shift and evolve.

Hours

As a member of the administrative staff, the Associate Program Manager is expected to work

from 9 AM to 5 PM each scheduled workday. Any schedule shift request must be requested in

advance and receive approval from the supervisor. Candidates must be fully available to:

• to support programs and events outside of regular work hours, such as Saturdays and evenings.
• to travel within NYC. Travel within NYC is required as part of the core functions of the position.
• to work June through August during peak program operations.

Benefits

Generous paid time off, Medical/Dental/Vision/Life Insurance/Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits, 403b Retirement Plan, Aflac supplemental benefits, and Employee Assistance Program (EAP).

Salary

The salary range is $64,000-$66,000. We welcome an open discussion with interested candidates about the full compensation package.

Generous paid time off, Medical/Dental/Vision/Life Insurance/Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits, 403b Retirement Plan, Aflac supplemental benefits, and Employee Assistance Program (EAP).