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Nonprofit
Senior Finance Associate
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Description
About Resilience Force
Resilience Force is building the skilled, at-scale “resilience workforce” that can prepare homes and communities for climate disasters. We work with a multi-racial workforce that includes migrant and US-born workers, especially Black, brown, Native American, rural, and young people.
Resilience Force has its roots in the aftermath of Hurricane Katrina, helping to protect workers in the Gulf Coast, and has grown into a national leader in the disaster preparation and recovery space. We work with all of the stakeholders in resilience, including government, employers, homeowners, and community members, to train and deploy workers effectively and safely for this essential work. Learn more about us in the New York Times (article), the New Yorker (article with audio available), or on YouTube (video).
About the Role
Reporting to the Finance and Operations Director, the Senior Finance Associate plays a critical role in maintaining the financial health and compliance of Resilience Force and Resilience Works. This role requires hands-on experience with nonprofit accounting, grants management, and multi-entity reporting. The Senior Finance Associate ensures accurate and timely processing of financial data, supports programmatic and grant compliance, and contributes to organizational sustainability through reliable financial systems.
The successful candidate will bring proven nonprofit finance experience, strong judgment in applying compliance standards, and the ability to independently manage complex tasks while collaborating across teams.
The Senior Finance Associate Can Expect to:
- Assist in tracking funding across multiple programs and entities
- Support the preparation of program budgets, financial reports, and grant-related documentation
- Help maintain financial systems and contribute to smooth operational workflows
- Support organizational processes that promote a sustainable and inclusive remote work culture
Responsibilities
Accounts Payable, Receivable & Payroll
- Independently process vendor invoices, staff reimbursements, grant-related disbursements, and earned-income invoices.
- Monitor accounts payable aging, resolve outstanding balances, and respond to finance-related inquiries.
- Process semi-monthly payroll for staff through Gusto; maintain payroll records, deductions, and benefits.
- Ensure payroll allocations, disbursements, and reimbursements comply with grant, donor, and organizational requirements..
- Monitor vendor contracts to confirm that agreements are valid, current, and properly maintained at all times.
Expense Tracking & General Ledger
- Review, validate, and accurately code expenses across classes, projects, and entities in line with donor restrictions.
- Enter and reconcile transactions in the accounting system; support monthly and year-end close.
- Maintain the chart of accounts and journal entries; assist with bank reconciliations.
- Review deposits, support online banking processes, and flag unusual or high-risk activity.
- Track actuals vs. budget; prepare variance reports.
Compliance, Reporting & Systems Support
- Maintain audit-ready financial records, including contracts, grant agreements, receipts, and other supporting documentation.
- Support compliance with GAAP, funder requirements, and internal controls; lead preparation for audits and monitoring reviews.
- Compile data for financial and grant reporting, ensuring accuracy and timeliness.
- Manage accounting and operations software (QuickBooks, Bill.com, Gusto, etc.) and assist with implementing process improvements to strengthen financial systems.
- Support the setup and administration of additional operational tools as needed.
Required Qualifications
- 2-3 years of nonprofit finance experience, ideally with exposure to national or multi-entity organizations.
- Strong understanding of financial processes, including working across multiple legal entities or departments under a single organizational structure.
- Demonstrated ability to self-manage, take initiative, and drive projects forward independently while also supporting cross-functional teams.
- Comfortable managing up, proactively identifying needs, communicating clearly with supervisor and senior staff, and helping keep priorities on track.
- Experience working in or alongside working-class and BIPOC communities, with a commitment to building leadership and driving systemic change.
- Familiarity with or direct experience managing projects and collaborating with remote teams.
- Excellent communication, organization, and interpersonal skills, with a consistent track record of follow-through and relationship-building across staff, partners, and stakeholders.
- Deep commitment to economic and racial justice and alignment with the organization’s core values.
- Ability to travel 1–2 times per year for staff gatherings or in-person events.
Benefits
Our benefits include a 401(k) with 4% matching contributions, five weeks of paid vacation, 100% employer-paid health insurance (which includes vision and dental coverage) for employees, paid short-term disability insurance, and life insurance.
Level of Language Proficiency
Proficient in English
Location
Associated Location
How to Apply
How to Apply
Please email your resume and responses to the pre-screening questions below to hiring@resilienceforce.org:
- Resilience Force is rooted in fairness, dignity, and justice for workers. Can you describe your interest in climate and/or social justice and why you want to be part of this work? (250 words maximum)
- Please share professional, academic, or community experiences that demonstrate your ability to stay organized, solve problems, or support a team. (250 words maximum)
- This position involves supporting the financial and operational systems of a growing organization. What is your approach to learning new systems and processes, and how do you ensure accuracy and accountability when working with details like numbers or data? (250 words maximum)
