Executive Coordinator for Campaigns and Partnerships

Organization Overview

America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.

America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.

For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.

Racial Equity Statement

As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.

America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.

Position Description

This person will support two Deputy Executive Directors that manage the program work of the organization. This person will be responsible for managing calendars and administrative tasks, cross-division information flow, creating department efficiencies and timely completion of key projects, seeing around corners, and planning ahead. A high level of discretion is required in this role and this role. This role is ideal for an early career professional who thrives behind the scenes, is patient and diplomatic, and highly organized.

Position Responsibilities

• Support the Deputy Executive Director of Campaigns and Programs and the Deputy Executive Director of Network and Partnerships in implementing America Votes' organizational goals, including REI goals. Participate in creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals.
• Manage schedules for both Deputy EDs. Manage the scheduling of cross-division needs and high-level support tasks including preparing and managing meeting materials, tracking follow-up, and managing the close out of key engagements.
• Handle high-level communication with key stakeholders, which may include staff, partner organizations, donors, public officials, and organizational principals.
• Assist with complex tasks, including preparing reports, managing special projects, and owning your own portfolio of key projects and deliverables. .
• Support the logistics for individual divisions, including virtual and in person meetings - both in DC and in the states.
• Ability to travel as needed (sometimes on short notice): ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend meetings in person one-on-one, in small groups, and in large coalition meeting settings.

Qualifications

• At least 3 years of professional work experience, including responsibility for administrative tasks like scheduling, reporting, and meeting management.
• Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, external partners, and donors
• High level of integrity discretion and professionalism
• Commitment to advancing progressive policies, racial equity and protecting every American's right to vote
• Sharp attention to detail, high standards of excellence, adept at managing multiple priorities in a fast paced environment.
• Excellent written and verbal communication skills
• Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated ability to move people to action and hold them accountable without formal authority.
• Proven project management expertise, including meeting deadlines, anticipating needs, and working effectively under pressure.
• Exceptional Google Suite Skills, Canva, and other visualization tools and project management tools, like Airtable, are a plus!
• Expertise with google workspace, zoom, and slack including ability to prepare presentation materials.. Experience with project management tools and airtable a plus.

Location

This position is based in DC with some travel required.

Compensation

The salary for this position will be between $70,000 and $75,000, depending upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.

To Apply

Please submit a copy of your resume, a cover letter and three references to the application form.

Please note that only applications received through the application form will be considered; please do not email us your application materials.

America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.