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Nonprofit
Administrative Assistant (50% FTE)
Details
Description
Administrative Assistant (50% FTE)
Location: Remote (Preference for candidates in the Philadelphia area; see below)
Hours: Approximately 20 hours per week
Compensation: $27,000
About Us
Hebrew Free Loan Society of Greater Philadelphia (HFL) provides interest-free loans to individuals in Philadelphia and surrounding counties in Pennsylvania and New Jersey. Our mission is to enable individuals and families to improve their lives and achieve financial stability while preserving their dignity. We are guided by the core values of Community, Dignity, and Hope, and we strive to reflect these values in all aspects of our work.
About the Role
HFL is seeking a highly organized, tech-savvy Administrative Assistant (50% FTE) to support our loans, fundraising, communications, and daily operations. The ideal candidate loves efficiency, manages details with care, and brings warmth and professionalism to interactions with borrowers, donors, and volunteers.
This position is posted as a 50% FTE role. HFL is also hiring for a 50% FTE Loan Coordinator position, and applicants may apply for either role individually or for a combined full-time position that merges both roles. Please see our other job postings for details.
This position is largely remote, with flexible hours, including 4-5 hours per week of required availability during regular business hours for staff meetings.
Donor & Communications Support
- Maintain donor records, acknowledgements, and reports in Little Green Light (LGL).
- Create or update donation forms and landing pages.
- Keep Mailchimp contact lists updated and clean.
- Monitor social media accounts for comments/messages needing responses.
- Update simple content on our WordPress site.
Loan & Client Support
- Monitor the general email inbox and main phone line.
- Provide light administrative support to the loan team.
- Help prepare loan reports as needed.
Other Duties
- Assist the Board and committees with scheduling, materials, and communication.
- Support planning and logistics for events and meetings.
- Identify opportunities to streamline workflows and automate tasks.
- Assist with routine cybersecurity tasks (e.g., training reminders and data cleanup).
- Additional responsibilities as assigned to support HFL’s mission.
Qualifications
Must-Have
- Strong proficiency with spreadsheets (Excel, Google Sheets, Numbers).
- Excellent written communication skills.
- High attention to detail and strong organizational skills.
- Integrity and discretion with sensitive information.
- Comfort learning new software and online tools.
- 2–4 years of related professional experience.
- Empathy and alignment with HFL’s values of Community, Dignity, and Hope.
- Cultural sensitivity to the Greater Philadelphia Jewish community; prior familiarity helpful but not required.
Bonus Skills
- Event planning experience.
- Data analysis or reporting.
- Aesthetic/design sense.
- Social media experience.
- Basic HTML or website maintenance.
- Enjoyment of collaborative work.
Work Environment
- 100% remote; must have your own computer and reliable internet.
- Candidates in our nine-county catchment area are preferred.
- Ability to attend in-person meetings 1–2 times per month in the Philadelphia area.
Benefits
- Two weeks PTO, prorated to FTE.
- QSEHRA healthcare reimbursement, prorated to FTE.
- Office closures for all federal holidays and Jewish holidays.
HFL is proud to be an equal opportunity workplace.
Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender, age, religion, ideology, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. All aspects of employment are decided on the basis of qualifications, merit, and organizational need.
How to Apply
If this sounds like you, we’d love to hear from you! Please complete the application form and upload your resume. Only candidates who complete the application form will be considered. Applications will be reviewed on a rolling basis until the position is filled.
Benefits
- Two weeks PTO, prorated to FTE.
- QSEHRA healthcare reimbursement, prorated to FTE.
- Office closures for all federal holidays and Jewish holidays.
- Remote work with flexible hours.
Location
Associated Location
How to Apply
How to Apply
If this sounds like you, we’d love to hear from you! Please complete the application form and upload your resume. Only candidates who complete the application form will be considered. Applications will be reviewed on a rolling basis until the position is filled.
