Campaign & Administrative Assistant

Campaign & Administrative Assistant

Type of position: Temporary, project-based, part time (generally 30 hrs/week), hourly

Start date: Flexible between March 9 - 27, 2026 (March 9 is ideal)

End date: 6 months (commitment required; extension or new role may be offered if sufficient funding is secured)

Location: Remote or hybrid (on Pacific Time); some travel for screening events.

Salary range: $32.50-37.50/hour DOE

POSITION DESCRIPTION

Reel Medicine Media is seeking a new teammate with a passion for doing good and an interest in improving end-of-life medical care. We are a high energy, goal-oriented, and results-driven team. We value diversity and strive to bring together a range of talents to work toward our common goals.

The Campaign & Administrative Assistant will play a key role on a team executing a national screening tour with associated impact and educational programming for the feature documentary film The Chaplain & The Doctor. The role will report to the campaign producer and collaborate with Reel Medicine Media’s’s chief creative officer, administrative/program associate and executive director as well as other campaign consultants (e.g. outreach & events manager, PR, evaluation) as needed.

The ideal candidate holds a bachelor's degree and has 3+ years of experience in film promotion, distribution and/or impact producing, project administration and management, program and partner relations, PR or communications, fundraising, nonprofit administration, events management and/or executive or administrative support. Meticulous organizational skills, effective communication, strong writing skills, flexibility, and a willingness to roll up one's sleeves in a startup environment will be keys to success in this role. Interest or experience in end-of-life issues, medical and healthcare education, storytelling and documentary film is a plus.

Primary responsibilities will include:

• Collaborating with team to refine outreach materials, templates and processes
• Researching leads and opportunities for screenings and ancillary events; creating briefing documents and taking meeting notes; tracking and routing any prospective funding, distribution, or press-related leads to other team members
• Outreach to prospective partners for screening and ancillary events/programs
• Communication and coordination with prospective and confirmed event partners
• Promotional activities and support (e.g. creating graphics and event listings from templates, executing social media and limited paid advertising through social platforms, distribution of marketing materials to partners)
• Web site/event platform updates (e.g. publishing/updating screening & event information)
• Event coordination and support activities as assigned, such as confirming logistics and run-of-show plans; communication/coordination with all parties (e.g. venues, partners, volunteers, and any speakers) - some limited travel may be required for key event(s)
• Travel related research/logistics/support
• Expense tracking, invoicing in coordination with administrative team
• In progress and summary tracking/reporting of audience, sales, and donations data
• Managing event documentation (e.g. organizing and light editing of photos/clips, etc.)
• PR coordination - scheduling interviews, appearances, materials/comms
• Collaborating on fundraising efforts as needed including providing tour content and data for funding proposals and reports
• Collaborating with the team to iterate on our approach and strategize subsequent phases of the film’s distribution campaign (e.g. virtual and hosted events, streaming, educational, broadcast)
• Back-up administrative support including covering core operations during primary admin’s time off (scheduling, communications/marketing, file and database management, supporting/coordinating fundraising efforts such as grant applications, crowd funding campaigns and grant reports)
• Other responsibilities as requested

Required qualities, skills and experience:

• Minimum 2 years professional experience in a relevant role (film campaign/impact producing; project or program administration; outreach and partner relations; PR or marketing communications; fundraising support, events management and/or executive or administrative support)
• Some professional experience with external communications (e.g. outreach, social media, marketing, newsletters, or donor relations)
• Some experience using Salesforce (or comparable CRM or database tool) for tracking institutional contacts or outreach activities
• Some experience using Asana (or comparable project management tool) for project/task management
• Strong verbal and written communication skills
• Strong attention to detail and project management skills (ability to prioritize, track and execute on a variety of tasks)
• Comfortable working with, tracking, summarizing, and presenting basic data in spreadsheets & reports (e.g. audience, social media/ads tracking)
• An entrepreneurial, flexible mindset; adaptability
• Ability to thrive in a fast paced, variable, interactive environment
• Bonus: Experience with/demonstrated interest in the themes of The Chaplain & The Doctor (healthcare, racial equity, spirituality, end of life care)
• Bonus: Experience with in person or virtual event management, logistics or support; and/or managing events on the back-end of virtual event platform(s)
• Bonus: Experience with creating and/or editing basic graphics/promotional materials using Canva, Photoshop, InDesign or comparable design & layout tools

ORGANIZATION DESCRIPTION

Reel Medicine Media is a small non-profit organization whose mission is to humanize end-of-life care through the power of storytelling. Founded by ICU/Palliative Care doctor Jessica Zitter, Reel Medicine Media has three primary programmatic areas: producing documentary film and media campaigns, developing educational programs for physicians, and delivering thought leadership through speaking engagements. reelmedicinemedia.org

TO APPLY

Complete an online Application Form and upload your cover letter and résumé. (If you do not have a Google Account, send an email to info@reelmedicinemedia.org with the subject line “Application for Campaign & Administrative Assistant” to receive an analog application form.)