San Antonio Program Manager

Position Overview

ASAP is seeking candidates who have an interest in managing arts programming for the military community in the greater San Antonio area.

As Program Manager, you’ll be at the center of our impact. Working closely with our Program Director, you’ll oversee the details for our comedy + arts classes, workshops, and performances from top to bottom. You’ll coordinate with venues and instructors, write program descriptions, and review participant applications.

You will be the “face-of-ASAP” for the military community at-large and will develop partnerships with local arts partners and veteran / military organizations. In addition, the Program Manager will staff programs in the area, including graduation shows, open mics, first classes, and workshops.

Primary Responsibilities

• Program Management: Oversee all logistics for ASAP’s classes, workshops, and performances in the San Antonio Chapter. Coordinate with instructors, volunteers, arts partners, and venues to ensure programs run smoothly.
• Program Communications & Admissions: Serve as the “face of ASAP” for applicants, participants, alumni, and partners. Manage applications, waitlists, and reminders through Salesforce. Stay connected via email, phone, and in-person to build strong relationships and support participants when needed.
• Outreach & Promotion: Increase applications and visibility by engaging with the military community. Build connections with VSOs/MSOs, visit military installations and businesses, attend community resource fairs, and represent ASAP at local events. Collaborate with ASAP’s Communications team to develop flyers, emails, social media, and website content.
• Partnerships & Training: Develop and sustain relationships with instructors, volunteers, venues, and partner organizations. As needed, train instructors and arts partners on taking attendance, emergency protocols, and military cultural competency to ensure programs meet veteran and military family needs.
• Program Staffing: Attend classes and workshops to welcome participants, deliver introductions, and provide support during difficult moments. Manage graduation and community shows, including ticketing, coordination with hosts, and show introductions.
• Development & Finance: Support fundraising efforts by attending alumni board meetings, assisting with reports for funders, and strategizing new programs. Manage program-related payments (venues, stipends, materials) and draft contracts, MOUs, and rental agreements with new partners.
• Internal Collaboration: Communicate effectively with the Program Director and ASAP team members to complete projects, solve problems, and advance ASAP’s mission.

You’ll love this role if

• You’re a logistics master. You thrive in the details and you know how to make sure events go off without a hitch.
• You take ownership of your work. You look for opportunities to jump in and be helpful, taking action before you’re asked. You’re proactive.
• You’re a productivity wiz. You’re always looking for a way to help your team be more organized and efficient.
• You have a flexible schedule. You don’t mind some working evenings and weekends — that’s when our classes and performances happen!
• You’re passionate about the arts. You understand the impact of comedy and the arts as a vehicle for personal growth.
• You care about the military community. You’re excited to build relationships with our community of veterans, service members, military family members, and caregivers.

Preferred Qualifications

• Experience in event planning, communications and marketing, interest in the arts, veteran and military family affairs, mental health.
• Entrepreneurial; capable of managing time effectively and efficiently, thrives in highly autonomous situations in which they have the opportunity to drive their own work.
• Familiarity with arts organizations, military community/veterans support organizations and non-profit sector in San Antonio.
• Ability to access local military installations.
• Proficiency in Google Workplace, Gmail, and Slack. Salesforce experience is a plus!

Location, compensation, and work schedule

Location: This position is remote based in San Antonio, TX. Onsite work required at performances, classes, workshops, and partner meetings in the San Antonio area.

Salary Range: $55,000-$65,000, commensurate with experience.

Benefits: Health, dental, and vision insurance, flexible spending account, 401(k) with 3% employer contribution, 18 days PTO, 12+ paid holidays, life and disability insurance, and professional development stipend.

Work Schedule: 40 hours/week. Hours can fluctuate based on the schedule of programs, which mostly take place during evenings and weekends. Local travel required.

Health, dental, and vision insurance, flexible spending account, 401(k) with 3% employer contribution, 18 days PTO, 12+ paid holidays, life and disability insurance, and professional development stipend.

English - Working Proficiency