Executive Assistant and Board Liaison

Reports to: CEO

Position Type: Full Time, Non-Exempt

Salary: $72,000 – $80,000

Organizational Overview:

Footsteps supports, affirms, and advocates for individuals and families who have left, or are contemplating leaving, ultra-Orthodox Jewish communities in their quest to lead self-determined lives, and creates conditions that further their agency and independence. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served nearly 3,000 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.

Position Overview:

Footsteps seeks a highly organized Executive Assistant (EA) to support our CEO and board. The EA will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities. The EA will also serve as the liaison to the board, coordinating all aspects of board management with the CEO. The ideal candidate can manage a large volume of work with efficiency and calm, has a high level of attention to detail and thoroughness, and has a dedication to documentation and an appetite for building and using systems. This person also possesses discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.

Job Responsibilities:

Executive Support (75%):

• Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings, and coordinating travel arrangements
• Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
• Support the CEO in managing email inbox, draft correspondence with external constituents, and document key correspondence in the database
• Support the CEO’s fundraising work and partner with the development team to coordinate, prepare for, and follow up on donor meetings and events, and support with development tasks as needed
• Administrative support for fundraising and public speaking events as needed
• Act as an information funnel, facilitating communication between the CEO and internal and external stakeholders
• Work with Senior Director of People and Culture to schedule and support logistics for leadership team meetings, all staff meetings, staff retreats, and outings

Board Support (25%):

• Build relationships with board members to track their engagement with Footsteps
• Support board committee work and task forces: schedule committee meetings, take notes in committee meetings, and support ongoing work of committees
• Work with admin team to coordinate all logistics around board meetings, including scheduling, managing RSVPs, onsite support, and materials preparation
• Provide administrative support for the board orientation process, schedule orientation, and compile the board manual for new members
• Maintain and update all board records in Salesforce

Competencies:

• Meticulous attention to detail while maintaining sight of the bigger picture
• Highly organized and able to manage multiple complex tasks
• Strong writing skills with an ability to tailor writing for different audiences (i.e. board members, major donors, staff teams)
• Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
• Comfort with “managing up.”
• Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
• Motivated self-starter capable of working independently and in a team environment
• Ability to exercise independent judgment, problem-solving, and discretion
• Ability to maintain sensitive and confidential information

Qualifications:

• 4 – 7 years relevant work experience providing administrative support as an executive assistant or similar role in a dynamic, fast-paced environment
• At least one year of experience working with a board of directors or similar work
• Commitment to and passion for Footsteps’ mission and values
• Proficient and comfortable with technology, including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
• Ability to work occasional evenings and weekends
• Knowledge of Salesforce, Zoom, Slack, and 1-2 project management platforms (Asana, Monday, etc.) is a plus
• Previous experience in the nonprofit sector is a plus

Location: New York City Area

Anticipated Start Date: April 2026

This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to occasional evening & weekend board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.

We offer a competitive benefits package that includes:

• 20 vacation days and 13 paid holidays
• Unlimited sick days
• 5 personal days
• Summer Fridays
• 12 weeks of paid parental leave
• Paid sabbatical after 7 years of continuous service
• Health, dental, and vision insurance
• 3% match for IRA retirement plan
• Flexible spending accounts for health care and transit
• Professional development stipend