Executive Assitant, CEO's Office

Job Title: Executive Assistant, CEO’s Office

Full Time, 12-Month, Role Level 2

Reports To: Director of Strategic Engagement and CEO’s Office

Supervisory Responsibilities: No

Who We Are:

YouthBuild Philadelphia Charter School is a tuition-free, public charter high school, with a singular focus on supporting youth aged 17-20 who have been pushed out of traditional schools. During our 1-year alternative program, Youthbuild facilitates a warm, loving culture that uses a variety of structures to build community, such as a restorative-justice approach to discipline, weekly community meetings, and school-wide service projects. Students are empowered to attain their high school diploma and vocational certifications, while receiving unconditional support by the staff around them. At YouthBuild, we work intentionally to disrupt the cycle of poverty and support our students to achieve post-secondary success (4-year college, 2-year college, vocational training program, or liveable wage job). Visit https://www.youthbuildphilly.org/ to learn more.

The Opportunity:

YouthBuild Philadelphia Charter School is seeking a dynamic and highly organized Executive Assistant to the CEO’s Office to provide dedicated support to the CEO, Director of Strategic Engagement, and Development team. This flexible, multifaceted role combines executive administration, communications, and event coordination.

The Executive Assistant will be instrumental in driving organizational priorities, facilitating stakeholder engagement, and managing board logistics (spending approximately 50% of their time on executive administration support and 50% on communications and event-related responsibilities).

This position is an excellent opportunity for a creative, adaptable professional who thrives on ensuring seamless operations and takes pride in delivering excellence behind the scenes.

Who You Are:

You are/have…

• Invested in our core values - Respect, Excellence and Perseverance.
• Equity-focused and believe that all students can achieve.
• Passionate about community service and civic engagement.
• Excited to mentor students and support them throughout their time at YouthBuild and beyond.
• Bachelor’s degree preferred but not required.
• 1–3 years of relevant professional experience (nonprofit/education experience preferred).
• Strong organizational skills and ability to manage shifting priorities.
• Comfort with event setup, logistics, and hospitality.
• Basic design skills (Canva, PowerPoint, Google Suite).
• Team-oriented, ego-free approach with willingness to “pitch in” where needed.
• Ability to work flexible hours, including occasional evenings and weekends.
• Alignment with YouthBuild’s mission and student-centered culture.

What You’ll Do:

You will…

• Support planning, logistics, and execution of board meetings, donor tours, student events, and external visits.
• Manage event materials, signage, photography, and technology needs for all events that are developed by the Director of Strategic Engagement and the CEO’s Office.
• Support communications and design efforts by…
  • Drafting basic communications, presentations and social media contact to support YouthBuild external communications.
  • Assisting with the design of flyers, reports, and donor-facing materials.
  • Gathering and organizing photos, videos, and testimonials to support storytelling.
  • Ensuring all communications align with brand guidelines.
• Provide scheduling, preparation and administrative support to the CEO and Director of Strategic Engagement.
• Assist in CEO correspondence and briefing materials ensuring confidentiality and efficiency.
• Manage logistics for the Board of Trustees and their committees, including agendas, packets and hospitality needs.
• Support donor and partner engagement in coordination with the Advancement Department ensuring relationship tracking through the Network for Good.
• Handle all “day-of” needs for the CEO, partners, Board of Trustees and donors with professionalism.
• Perform other related duties as required and assigned by the Director of Strategic Engagement and the CEO’s Office.

What We Offer You:

• Generous time off
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer paid parental leave, life insurance, short-term disability and long-term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment
• Strong community support and involvement

New YouthBuild Coordinator level staff can expect a starting salary of between $46,000 - $50,000 based on years of experience, education, and certifications, if applicable.

During the application process, applicants will have the opportunity to discuss our employee total rewards package and additional benefits.

This job description in no way states or implies that these are the only duties to be performed by this employee.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status, or any other basis as protected by federal, state, or local law.