Admin/Accounting Coordinator

Position Summary

The Administrative Coordinator plays a critical role in ensuring the organization runs smoothly, efficiently, and securely. This position is administrative with certain financial, human resources, and information technology systems tasks that support the organization’s mission of helping farmers, feeding people and protecting the environment. The ideal candidate is highly organized, detail-oriented, tech-savvy, and motivated by a passion for supporting the infrastructure that drives meaningful community impact in NW New Jersey.

Key Responsibilities

Administrative & Operations

• Work with the management team to organize day-to-day administrative operations to ensure organizational efficiency and compliance.
• Oversee the physical facility, office equipment, and operational logistics.
• Maintain organizational records, licenses, and compliance documentation.

Human Resources

• Help manage HR functions, including recruitment support, onboarding, benefits administration, PTO and compliance with labor and employment regulations.
• Support the Executive Director in developing HR policies and fostering a positive, equitable workplace culture.

Finance & Accounting

• Perform weekly clerical tasks to help reconcile bank and payables accounts among other accounting functions as needed.
• Assist staff in reconciling program budgets to expense reports and grant deliverables.
• Help monitor grant budgets, track expenditures, and ensure compliance with funder requirements.

Information Technology (IT)

• Participate as needed in any aspects of information technology (online apps) including Google Workspace and CRM systems.
• Serve as the primary point of contact for IT support (e.g. website, partner portals) and working with external vendors as needed.

Compliance & Reporting

• Track organizational reporting deadlines, ensuring timely and accurate submission of required documents.
• Ensure adherence to internal financial controls and funder-specific reporting requirements.
• Maintain and share up-to-date knowledge of relevant nonprofit regulations, grant compliance standards, and best practices.

To Apply

Please submit a cover letter and résumé to careers@foodshedalliance.org with “Administrative Coordinator” in the subject line to be considered.

Qualifications

• Post-secondary education in business administration, nonprofit management, accounting, or related field; or equivalent combination of education and experience. GPA: 3.2+
• Minimum of 3–5 years of experience in office management, preferably with Quickbooks and in a nonprofit environment.
• Proficiency with accounting software (e.g., QuickBooks) and Google Workspace.
• Excellent communication and interpersonal skills.
• Commitment to the organization’s mission to strengthen local food systems, support farmers, and reduce food insecurity.
• Must be within reasonable commuting distance to our offices in Hope, NJ