Executive Assistant

We are seeking an exceptional Executive Assistant to provide strategic, high-level support to our Executive Director (ED). This is an ideal opportunity for a proactive, organized, and mission-driven professional who thrives in dynamic environments and wants to contribute directly to meaningful social impact.

The successful candidate will serve as a strategic partner, adeptly translating big-picture ideas into clear, actionable steps. You will manage day-to-day priorities, anticipate needs, build strong relationships both internally and externally, and ensure the ED can operate efficiently and effectively to advance our organization's mission.

What You'll Do:

• Provide high-level administrative support to the ED, including proactive calendar management, travel coordination, and thorough preparation for meetings.
• Provide advanced scheduling management for the CEO. Prioritize inquiries and requests while troubleshooting scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Act as a trusted liaison between the ED and stakeholders, including staff, major donors, law firm partners, and community leaders, demonstrating leadership to maintain credibility, trust, and support.
• Coordinate and prepare internal and external meetings, providing relevant preparation materials and ensuring timely follow-up and alignment on strategic priorities.
• Draft, edit, and format high-quality communications, reports, presentations, and materials aligned with strategic messaging and organizational objectives.
• Proactively track action items, anticipate roadblocks, and facilitate cross-departmental coordination to advance critical initiatives.
• Maintain meticulous digital filing systems and handle confidential information with discretion and professionalism.
• Support fundraising and development activities, including donor communications and coordination of impactful events.
• Manage logistics and preparation for speaking engagements, webinars, conferences, and external events.
• Collaborate effectively across departments to enhance operational efficiency and foster a culture of teamwork and excellence.

Who You Are:

• Deeply committed to making a positive impact and passionate about supporting mission-driven work.
• Have 3+ years of experience as an Executive Assistant or similar role, ideally within nonprofit or mission-oriented organizations.
• A strategic problem-solver who proactively identifies opportunities to streamline systems, workflows, and communications.
• Possess outstanding interpersonal and relationship-building skills, with the ability to engage professionally and empathetically across diverse stakeholders.
• Exceptionally detail-oriented, organized, and adept at managing multiple priorities in fast-paced environments.
• A proactive thinker who can anticipate needs, foresee challenges, and propose effective solutions independently.
• Able to maintain discretion, integrity, and professionalism at all times.
• Tech-savvy, comfortable with quickly mastering new digital tools.
• Familiarity with digital tools such as Google Workspace, Zoom, Slack, Asana, Airtable, Action Network, Dropbox, Zapier, and GrooveHQ is a strong plus.

Why Join Us:

• Fully remote role with flexible work hours.
• Generous paid time off.
• Comprehensive health coverage (medical, dental, vision).
• Life insurance, short-term/long-term disability coverage.
• 403(b) retirement savings plan.
• Opportunity to make a meaningful impact alongside passionate colleagues committed to positive social change.

L4GG is proud to be an Equal Opportunity Employer and provides equal opportunity for all employees or prospective employees without regard to race, color, religion, national origin, age, sexual orientation, gender identity, marital status, veteran status, disability, medical condition, and any other categories protected by applicable federal, state, or local law. L4GG’s mission is to achieve "good government" that respects the rights and acknowledges the dignity of all persons regardless of their membership in a protected class. To achieve that goal, L4GG strongly encourages applications from people of color, women, and LGBTQ+, and other applicants from underrepresented communities.

• Remote work
• Flexible work schedule
• Paid time off
• Medical, dental & vision coverage
• Short-term & long-term disability insurance
• Life insurance
• Option to participate in 403b retirement plan with employer matching